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Administrative Assistant Ii - Pw

Company

City of SeaTac, WA
Address , Seatac
Employment type FULL_TIME
Salary $62,553 - $80,074 a year
Expires 2023-10-11
Posted at 9 months ago
Job Description
Basic Function

This opportunity is located at City Hall and currently open to current internal staff only.

About Public Works
The City of SeaTac’s Public Works Department is responsible for delivering and maintaining safe and sustainable transportation, solid waste and surface water infrastructure and associated services supporting the long-term growth and prosperity of our community. Public Works prides itself on excellent customer service, delivering value to our residents and businesses and being innovative in the process. We are an outward facing department, actively and frequently engage with our residents and are solution oriented. If you welcome a challenge and want to work in an environment with talented individuals working together to build a better future for SeaTac, then PW is for you….. Mean people need not apply.

About the Position
Under the direction of the Public Works Director or designee, the incumbent will perform a variety of complex administrative support and office coordination tasks to assure smooth, timely and efficient operations for the Public Works Department; type and process records, reports, memos and correspondence; process purchase requisitions, orders, invoices, budget documents and other information related to department operations and programs. The incumbent will also be responsible for performing reception duties, receiving and directing calls, and processing mail for the City.

Representative Duties

Some of the position responsibilities are:

  • Update and maintain a variety of department electronic records (spreadsheets, databases, department website, web-based programs) as well as an extensive filing and records keeping system for general files and construction projects.
  • Plan and perform complex administrative support and office coordination duties; maintain a comprehensive knowledge of program operations, projects, policies and procedures, systems, and staff assignments.
  • Assist in the maintenance of the City’s ClickNRequest Program (a web-based and phone app citizen request system); assign requests to the appropriate department or staff; help respond to a variety of citizen requests.
  • Perform customer service and receptionist activities: receive and direct calls for all departments; interact with visitors in-person and provide direction; administer guest badging procedure.
To review the full list of job responsibilities CLICK HERE.

Required Education and Experience

  • Proficient with Microsoft Office suites like, Word, Excel, Outlook, and PowerPoint.
  • Two (2) years of office clerical experience with an emphasis on customer service required.
  • High School Diploma or GED.
OR
  • A combination of education, training and experience that provides the candidate with the knowledge, skills, and abilities to perform the job.

Licenses and Other Requirements

  • Valid Washington State Driver’s License required by date of appointment.
  • A satisfactory three-year driving abstract record, submitted prior to hire.
  • College level coursework in business administration or related field preferred.


The City of SeaTac offers a competitive compensation and benefits package to all eligible employees. These benefits include the following:

Medical Benefits/Life Insurance:

  • Employer Paid Basic Life Insurance and Accidental Death and Dismemberment Insurance with the Hartford Insurance Company
  • VSP is Employer Paid Vision Plan
  • Kaiser Permanente with a Deductible
  • Employee Assistance Program with Compsych
  • Regence Medical Insurance: choice of a copay or High Deductible Plan with option of a Health Savings Account
  • Choice of Delta Dental of Washington or Willamette Dental Group for Employer Paid Dental Plans
  • Employer Paid Long Term Disability with Standard Insurance
Retirement:
Employees are enrolled in the State of Washington Department of Retirement Systems Plan (PERS); employee and employer contribute to the plan.

Social Security Replacement:
The City contributes 5.058% to the 401a Social Security Replacement Plan with MissionSquare 401a. Employee contributes 6.2%.

Deferred Compensation:
Employees have the option of contributing to an MissionSquare 457 plan.

Paid Leave:
  • Management leave for exempt personnel
  • Accrue 8 hours of vacation leave per month
  • Accrue 8 hours of sick leave per month
  • 11 paid holidays; 2 floating holidayd per year
Tuition Reimbursement: employees are eligible to participate after completion of their probationary period.

Wellness Program: Fun and engaging wellness activities to encourage a healthy work place.

Commuter Trip Reduction Program: The City provides incentives to reduce single occupancy vehicle commute, and provides a monthly pass up to $100 to cover transit needs.