Administrative Assistant Jobs

Rea & Associates is a growing Top 100 Accounting firm providing our clients services in tax, accounting, and business consulting. We have a ‘People First' culture and we focus on our employees' well-being and professional development. With over 400 professionals and fifteen offices in Ohio, our firm has a culture that respects a work-life balance for our team. We also provide competitive compensation and a robust benefits plan.

The Administrative Assistant is responsible for providing clerical support to our Rea Information Services segment by ensuring smooth operations and efficient workflow. This role will use administrative systems, procedures and policies while monitoring and completing various administrative tasks and projects.

• Coordinate and schedule meetings, conferences, and training sessions for the team, including coordination of rooms, technical resources and catering
• Support team members with ad-hoc administrative tasks and special projects as needed
• Receive and sends correspondence by mail, e-mail and fax
• Coordinate travel arrangements for assigned management as needed
• Liaise with internal and external stakeholders, vendors, and suppliers
• Assist in tracking department expenses, processing invoices, and maintaining budget records
• Maintain and update department records, databases, and documentation systems
• Prepare meeting agendas, take minutes, and distribute meeting materials as needed
• Facilitate the procurement and inventory management of equipment, software, and supplies
• Interact with clients and visitors in person and via phone
• Provide reception and office services relief (i.e. mail/file/stocking kitchens, etc.), as needed
• Aid in maintaining the professional appearance of conference rooms and common areas
• Provide administrative support to the department, including handling phone calls, scheduling appointments, and managing calendars
• Conduct research, analyze data, and compile comprehensive reports and presentations for business development purposes, both internally and externally
• Assist with the creation, formatting, and distribution of department related documents, reports, and presentations.
• Support members of management with time and expense entry

Knowledge, Skills, & Abilities

• Ability to deliver high quality customer service while engaging and communicating with professionals at all levels, including clients and internal team members
• Capable of working in a deadline-driven environment, managing multiple projects and tasks with strong attention to detail.
• Advanced level of proficiency in Microsoft Office Suite required
• Displays superior verbal and written communication skills, including advanced knowledge of current grammar and punctuation standards
• Possesses advanced-level knowledge of popular word processing and administrative programs
• Ability to represent the firm in a positive and professional manner to while maintaining a strong and approachable presence
• Understands and maintains the confidentiality of all information
• Skilled in successful multitasking, both independently and collaboratively with administrative or management professionals

Requirements

• Associates degree preferred
• Certified Administrative Professional (CAP) or similar preferred
• High School Diploma, GED or equivalent required
• 10% - Travel to offsite team related events and meetings as needed

Rea & Associates offers a wide variety of benefits to help support our employees' health, wellness and financial goals.

• Twelve (12) paid holidays, of which three (3) are floating holidays
• Health Care Plan (Medical, Dental & Vision)
• Four (4) weeks PTO
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Training & Development
• Family Leave (Maternity, Paternity)
• Wellness Resources
• Short Term & Long Term Disability
• Retirement Plan (401k)

Rea & Associates, Inc. is committed to providing equal employment opportunity for all individuals regardless of race, color, religion, sex (including without limitation pregnancy, sexual orientation and gender identity), age, ancestry, military status, national origin, genetic information, disability or other characteristics protected by applicable law. Equal opportunity extends to all aspects of the employment relationship, including but not limited to hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms, conditions or privileges of employment, or any matter directly or indirectly related to employment.

Rea & Associates does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from Rea's Talent team. Pre-approval is required before any external candidate can be submitted. Rea & Associates will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.