Administrative Assistant Jobs

Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready. For more information about DAWSON, please visit dawsonohana.com.

SUMMARY: Responsible for ensuring day to day office tasks and completion of procedures listed below in a timely and organized manner.

Pay Range: $16.50- $18.00 hourly

DUTIES AND RESPONSIBILITIES:

• Provide administrative support in a variety of functions to an individual, team, department, or another group.
• Coordinates direct mailings; sorts and distributes mail.
• Prepare detailed administrative, clerical, and project tasks.
• Maintains and orders office supplies.
• Routes and responds to non-routine correspondence and assembles highly confidential and sensitive information.
• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities.
• Create and maintains database spreadsheets as requested.
• Receives, reviews, tracks, and submits certified payroll for multiple projects.
• Organize and prioritize large volumes of information.
• Performs other related duties as assigned by management.
• Provides support for administrative systems, prepares reports, charts, budgets, and other presentation materials.
• Filing, copying, and scanning.
• Prepares general correspondence; proofreads copy for spelling, grammar, and layout; responsible for accuracy and clarity of final copy.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

QUALIFICATIONS:

• Must know how to access and work in USACE RMS system and be able to upload certified payroll.
• Other skills required: Highly attentive to professional details including style, grammar, and document formatting.
• Familiarity with standard concepts, practices, and procedures required.
• Minimum of 3-5 years of previous administrative experience required.
• Experience working with the Department of Defense, or other federal agency preferred.
• High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience.
• Computer skills required: Proficient in MS Windows®, MS Project®, MS Office® (package), and Adobe® software.

PHYSICAL DEMANDS AND WORK ENVIORNMENT:

• Occasionally required to walk
• Continually required to talk or hear
• Continually required to utilize hand and finger dexterity
• While performing the duties of this job, the noise level in the work environment is usually moderate
• Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision
• Continually required to sit
• Occasionally required to stand

DAWSON is an Equal Opportunity/Affirmative Action/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

DAWSON offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

DAWSON gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.