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Administrative Assistant, Career Services, School Of Law
Company | Wake Forest University |
Address | , Winston-Salem, 27106, Nc |
Employment type | PART_TIME |
Salary | |
Expires | 2023-10-04 |
Posted at | 9 months ago |
Application Instructions:
External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.
Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Career Worklet and select Find Jobs. Locate the position and click Apply. Update your Education and Job History.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.
Summary
The administrative assistant provides support for the Office of Career & Professional Development, including managing workflow, responding to requests for information, answering incoming calls, assisting students and assuming other receptionist duties when needed. Essential Functions:
Communication and Reception
- Handle confidential information in a sensitive manner
- Generate phone messages and respond to emails
- Assist students with use of office copy/fax machine
- Greet students and other visitors to office, assist with check-in process
Office Functions
- Answer office phone calls and forward callers to the appropriate party
- Receive, sort, and distribute mail
- Maintain office supply inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies, verify receipt of supplies
Information Management and Data Assistance
- Manage multiple tasks and assure steady completion of workload in a timely manner
- Assist with entering job postings into Symplicity
- Assist with data management and other projects as assigned
Tracking and Scheduling
- Assist with documentation and tracking of expenses for annual budget
- Reserve classroom space and coordinate food orders for OCPD events; assist with event set up
- Reconcile and submit expense reports for OCPD staff
- Maintain OCPD resource materials
Other Functions:
- May perform additional or other work as assigned
Required Education, Knowledge, Skills, Abilities:
- Proficiency in MS Office with expertise in Microsoft Word and Excel
- Excellent computer and technical skills, familiarity with Google Workspace tools
- Bachelor or Associate degree
- A professional demeanor toward all visitors, students, staff, faculty, and alumni
Preferred Education, Knowledge, Skills, Abilities:
- Superior organization and time management skills
- Positive presence and team oriented
- Exceptional communication skills
- Detail oriented and comfortable working in a fast-paced environment
- Ability to take ownership of work with minimal supervision
Accountabilities:
- Responsible for own work
Additional
Time Type Requirement
Part time Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wa ke Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.
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