Administrative Assistant (Cso) Jobs

Primary Function
The Administrative Assistant provides direct support to the Columbus Symphony leadership team and performs day-to-day office administration tasks.
Additional Information: This is a full-time hourly position, employed by the Columbus Association for the Performing Arts (CAPA), but dedicated 100% to the Columbus Symphony. The selected candidate will be eligible for CAPA's full benefits package, including Medical, Dental, and Vision insurance, a $50,000 company-paid life insurance policy, AD&D/STD/LTD, Employee Assistance Program, eligibility to participate in a 403(b) retirement plan with up to 5% company match after 6 months which is immediately vested, subsidized parking at the Columbus Commons Parking Garage and/or a free COTA C-Pass, and access to complimentary tickets to shows.
Duties And Responsibilities
Executive Assistance

• Maintains contact lists.
• Screens communications for action items and due dates, bringing key items to the Executive Director or leadership staff's attention; Initiates necessary actions (e.g., follow-ups, prioritizations, action required, etc.).
• Coordinates activities between departments as needed.
• Submits expense reports.
• Takes minutes and updates documents as needed for the Board of Trustees.
• Supports the functioning of the senior management team through coordinating calendars, planning and scheduling appointments, preparing agendas, submitting paperwork, and coordinating travel.
• Performs additional duties as assigned.

Office Management

• Coordinates schedules for major holidays and office closures.
• Provides general support to visitors. Reserves meeting room space and orders necessary food/beverages.
• Serves as the liaison to the CBRE Building Management.
• Assists senior leadership team with onboarding of employees.
• Ensures operation of equipment by completing preventive maintenance requirements and calling for repairs.
• Reads, researches, and routes CSO mail and email correspondence; drafts letters and documents; collects and analyzes information.
• Maintains supplies for the department by monitoring inventory levels, anticipating supply needs, and placing and expediting orders when needed.
• Maintains filing system and supports day-to-day administrative tasks including copying, scanning, and archiving, packet preparation, etc.

Stakeholder Engagement

• Integrates volunteer fundraising efforts with CSO development initiatives when applicable.
• Acts as Symphony liaison for auxiliary/volunteer groups fundraising and outreach.
• Serves as the staff contact for Friends of the Columbus Symphony and Columbus Symphony League.
• Works with communications and marketing departments to promote volunteer organization activity.

Knowledge, Skills, and Abilities

• Attention to accuracy and detail on all levels required.
• Knowledge of office procedures and methods including telephone communications, office systems, and record keeping.
• Must be able to maintain confidentiality and professionalism.
• Maintain confidentiality in communications, office files, and records.
• Excellent verbal and written communication skills.
• Must have strong administrative writing, scheduling, meeting management, and organizational skills.
• Regularly and consistently demonstrates the Columbus Symphony values.
• Ability to prioritize and handle multiple projects.
• Advanced computer skills required, including experience with Microsoft Outlook, Word, Excel, and PowerPoint.

Credentials and Experience

• Bachelor’s degree required, preferably in a related field.
• Prior work experience in the arts or non-profit organization preferred.
• Must be able to work a flexible schedule to accommodate the needs of the organization.

Columbus Symphony Orchestra's EEO Statement
The Columbus Symphony Orchestra (CSO) is an Equal Opportunity Employer. CSO does not discriminate in its employment decisions on the basis of race, religion, color, national origin, sex, pregnancy, lactation status, gender identity or expression, sexual orientation, age, disability, veteran or military status, genetic information, or any other protected status.