Administrative Assistant Jobs

Rea & Associates is a growing Top 100 Accounting firm providing our clients services in tax, accounting, and business consulting. We have a ‘People First’ culture and we focus on our employees’ well-being and professional development. With over 400 professionals and fifteen offices in Ohio and North Carolina, our firm has a culture that respects a work-life balance for our team. We also provide competitive compensation and a robust benefits plan.

Rea & Associates, CPA's and business consultants, is a Top 100 Accounting Firm. We are looking for a qualified Administrative Assistant to join our team in Medina, Ohio. The Administrative Assistant supports our management team with the billing process/reporting and assists with the tax return assembly process.

Responsibilities

• Performing administrative duties such as filing, copying, faxing, and scanning 
• Proofreading of Financial Statements and Valuation Reports. 
• Receiving and sorting daily mail as needed 
• Assists with preparing monthly billing for the region. 
• Process and assembly of tax returns. 
• Back up for assisting with visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Maintains calendars and assists with time and expense entry for assigned Partners and other members of management  
• Maintains and inputs client information in the various software programs including CRM, Star, etc. 
• Other administrative duties on an as needed basis.
• Answering screening and forwarding incoming phone calls 
• Coordinates travel, meeting and conference call arrangements for assigned management, including coordination of rooms, technical resources and catering
• Ordering office supplies and keeping inventory of stock as needed
• Forwards payable information to our corporate office. 
• Assisting internal staff with administrative needs 
• Formats and corrects Financial Statements and Valuation Reports. 
• Required overtime during high volume periods. Cross trained in other administrative roles. 

Requirements

• Ability to work well in a team environment. 
• Working knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat including the design and format of documents and worksheets. 
• High school diploma or equivalent. 
• Exceptional customer service skills 
• Professional attitude and appearance 
• Ability to find the underlying cause of errors and assist with resolving those issues. 
• Excellent verbal and written communication skills.  
• Ability to multitask and work under pressure. 
• Hands-on experience with office equipment (e.g. fax machines and printers) 
• Strong organization and prioritization skills. 
• Multitasking and time-management skills, with the ability to prioritize tasks
• 3-5 years of experience in a professional office environment. Prior experience in a CPA firm a plus 
• Ability to be resourceful and proactive when issues arise

Benefits

Rea & Associates offers a wide variety of benefits to help support our employees' health, wellness and financial goals.

• Life Insurance (Basic, Voluntary & AD&D)
• Wellness Resources
• Paid Time Off (Vacation, Sick & Public Holidays)
• Retirement Plan (401k)
• Training & Development
• Family Leave (Maternity, Paternity)
• Twelve (12) paid holidays, of which three (3) are floating holidays
• Health Care Plan (Medical, Dental & Vision)
• Four (4) weeks PTO
• Short Term & Long Term Disability

Rea & Associates, Inc. is committed to providing equal employment opportunity for all individuals regardless of race, color, religion, sex (including without limitation pregnancy, sexual orientation and gender identity), age, ancestry, military status, national origin, genetic information, disability or other characteristics protected by applicable law. Equal opportunity extends to all aspects of the employment relationship, including but not limited to hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms, conditions or privileges of employment, or any matter directly or indirectly related to employment.

Rea & Associates does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from Rea’s Talent team. Pre-approval is required before any external candidate can be submitted. Rea & Associates will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.