Administrative Assistant Ii (State Services).

Department Information

Find a rewarding career making a difference: Join the Office of the Attorney General!

The State Services section is seeking positive, innovative, and dedicated individuals to provide meaningful support to their team. The Administrative Assistant II positions offer the opportunity to work with highly engaged and collaborative teams in a fast-paced environment. These positions are best suited for individuals who have experience providing administrative support, are attentive learners and are passionate about serving the people of Colorado. If you are looking for a career working with great teammates in a public service setting, apply today!

The DOL is currently offering a sign-on bonus for new Administrative Assistant hires of $1,000.
Sign-On bonuses will be paid based on the following timeline:
$500.00 – Time of hire
$500.00 – 12 months after hire
Who We Are
The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.
Visit our website to learn more: https://coag.gov/. Description of Job
What You Will Do
These positions are open only to Colorado state residents.
The State Services Section provides legal representation to eight of sixteen executive branch agencies including the departments of Human Services, Education, Higher Education, Personnel and Administration, Labor and Employment, Local Affairs, Health Care Policy and Financing, Office of Information Technology and Public Health and Environment: as well as the five statewide elected public officials, Judicial Department, and Public Utilities Commission. There are three open Administrative Assistant positions which will provide support to a combination of units.
The successful candidates will provide administrative support to the individual units’ attorneys and paralegals. Specific tasks include producing and/or proofreading correspondence, reports, pleadings and other legal documents; archiving files; properly directing telephone calls from the public and visitors; compiling information for reports; scheduling and arranging meetings, conference rooms, and conference calls; efficiently processing mail and distributing on a daily basis; faxing and scanning documents; assisting with travel arrangements and scheduling state cars for attorneys; maintaining desk manual for specific duties; providing backup for other support staff in the Section during times of heavy work load or when another administrative assistant is out of the office. The Administrative Assistant II positions are responsible for all e-filing of case documents in Administrative, District and County courts; opening cases for the unit, and assists with calendaring of court due dates for the Unit.
Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act. The salary range for this position will be $37,924.00 - $49,275.00 after July 1, 2023, which will be paid on a biweekly basis. The current salary range through June 30, 2023 is $2,896.00 - $3,508.00 Month.
This job posting may be used to fill multiple Administrative Assistant II positions at the DOL.
Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights
WHAT WE ARE LOOKING FOR
Minimum Qualifications: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.

• Two years of experience providing general clerical, administrative, or office support as the main function of your job. This experience must include providing administrative/ clerical/ office support to multiple staff.

Substitutions

• 30 semester hours (or equivalent) of university or college course work from an accredited institution may be substituted for one of the two years of administrative assistant/office clerical support experience.
• Qualified applicants must have at least one year of administrative assistant/office clerical support experience. If qualifying under the substitution, you will be required to provide a copy of your transcripts.

Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.
Required Competencies

• Critical thinking and analysis skills, including the ability to make decisions based on office procedures
• Proficiency in MS Office, including Word, Excel, and Outlook
• Strong interpersonal skills and ability to work collaboratively on a team
• Organizational skills, including the ability to plan and prioritize tasks
• Time management skills, including the ability to adapt as needed to meet shifting priorities and deadlines
• Demonstrated attention to detail to ensure accuracy, thoroughness, and consistency of all work product
• Excellent oral and written communication skills

Preferred Qualifications: In addition to the minimum qualifications, the preferred applicant will also demonstrate and clearly describe the following skills and experience in their job application:

• Experience utilizing legal research platforms, such as Westlaw
• Experience scheduling and planning meetings for staff, including managing calendars, preparing meeting/ conference rooms, preparing documents, etc.
• Ability to accept and apply constructive criticism, take ownership of mistakes, and improve from them
• Experience utilizing case management systems, such as ProLaw
• High technical aptitude and demonstrated ability to learn new systems
• Experience coordinating travel, including submitting travel request forms, managing invoices, and approving expenditures
• Self-starter, including the ability to work independently, learn new processes, utilize own knowledge, and complete work with minimal supervision
• Experience working in a fast-paced environment

Conditions of Employment:

• Hybrid working arrangement for this position requires that the successful candidate works in the office a minimum of 3 days per week.
• Applicants must pass a thorough background investigation prior to appointment.

HOW TO APPLY
Required Application Materials: A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked “See Resume” will not be considered.
Resume: A resume is required at the time of application. Please make sure your resume documents all of your relevant experience.
Cover Letter: A detailed cover letter explaining your interest in the position is highly encouraged. This document will be used to assess candidates during the comparative analysis process.
Veteran’s Preference: In order to be considered for veteran’s preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status.
Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Daisy Zepeda at [email protected].
Assessment Information
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.

• Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
• Job Fit – Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.
• Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.

It is imperative that the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.