Administrative Assistant Jobs

The Transwest Administrative Assistant team is growing! We are looking to add an Administrative Assistant to the team whose primary responsibility will be to support administrative needs across the Transwest organization. Our ideal candidate will be detail oriented, personable, and able to juggle many different projects at the same time. If you have experience supporting the leadership of a growing organization, this could be the right opportunity for you!

We offer a full benefits package for eligible employees including:

• 401(K) with company match following your one-year anniversary
• Medical, Dental, Life, and Disability Insurance
• Paid Time Off, Sick Time, and 6 Company Paid Holidays
• FSA
• HSA match up to $800 per year
• And an Employee Car Discount Program

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Other duties as assigned by the manager.
• Sort mail and distribute it in a timely manner.
• Answer and direct up to five phone lines on a Cisco Phone System.
• Book flight, hotel and other travel arrangements for Transwest personnel if support is needed.
• Review credit card statements and code for the Accounting Department.
• File documents as needed.
• Keep track of deposits for multiple locations.
• Clerical tasks such as preparing correspondence and scheduling.
• Posting Accounts Receivable deposits daily and assist with Interbranch accounting
• Posting Accounts Payable Credit Card Entries
• Order and Ensure office supplies are ordered and in stock for branch.
• Manage gas cards and company vehicles for multiple locations.
• Manage cash drawer for change orders.
• Schedule and manage several CDL drivers who travel throughout the United States, if support is needed.
• Provide high-level administrative support by conducting research, and handling information requests.
• Assist in working with outside contracts for building maintenance, landscaping and business development.

WORK ENVIRONMENT & PHYSICAL ABILITIES:

• Requires frequent sitting, standing, balancing, bending or stooping for prolonged periods of time.
• Normal range of hearing and vision.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
• Ability to communicate by providing verbal / written feedback in a professional manner.

REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE & SKILLS:

• Self-starter that needs little to no supervision to accomplish tasks.
• Able to use a computer proficiently and effectively while utilizing many applications.
• Possess at least two years of office management or executive level administrative work.
• Possess strong analytical skills.
• Demonstrate superior communication skills in person, over the phone and electronically.
• Exercise a high level an attention to detail to effectively complete tasks.
• Outstanding organizational and time management skills.
• Ability to successfully complete a General Abilities Assessment and pass post-offer background check, physical and drug screening.
• High school diploma or equivalent.
• Experience working in Google Docs and Google Sheets is preferred.
• Valid Driver's License and MVR in good standing.

JOB DETAILS:

• Compensation Range: $18.00 - $22.00
• Type: Hourly
• Shift: Monday – Friday, appx 8am – 5pm
• Bonus Eligibility: No
• Reports To: Executive Administrator
• Closing Date: When filled

$18 - $22 an hour

Date Posted: 07-17-2023

All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.