Administrative Assistant Jobs

We invite you to be part of our team at Summit Bodyworks, committed to delivering efficient and prompt service to our customers! The Administrative Assistant will facilitate the prompt collection of customer invoices in conjunction with corporate accounts receivable & accounts payable policies. Utilizing a systematic approach toward the diverse administrative tasks will be key to overall success in this position.

We offer a full benefits package for full-time eligible employees including:

• Medical, Dental, Life, and Disability Insurance
• And an Employee Car Discount Program
• 401(K) with company match following your one-year anniversary
• FSA
• HSA match up to $800 per year
• Paid Time Off, Sick Time, and 6 Company Paid Holidays

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Collect and appropriately transact all customer payments
• STE with MSO/ Title work
• Customer account management
• Other duties as assigned by the manager
• Review and deliver customer statements monthly
• Review, complete, and deliver customer invoices
• Reconcile aging reports weekly
• Initiate appropriate collection procedures by examining customer terms, payment plans, payment history, etc.
• Pursue debt collection, up to and including filing of legal judgement
• Ensure accuracy of customer account information
• Generate NetSuite invoices, as necessary
• Maintain filing system
• Review unpaid customer invoices and follow up on payment discrepancies
• Prepare tax and title documents, prioritizing work to remain compliant with time sensitive titles.
• Resolve invalid/unauthorized deductions by following pending deduction procedures
• Assist Sales Team with minor document organization
• Perform additional assignments as assigned by manager
• Process new customer credit applications

WORK ENVIRONMENT & PHYSICAL ABILITIES:

• Ability to lift 30 lbs.
• Ability to receive and analyze data and input into the computer.
• Normal range of hearing and vision.
• Ability to climb in and out of vehicles.
• Normal range of hearing and vision.
• Requires frequent sitting, standing, balancing, bending or stooping for prolonged periods of time.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
• Ability to communicate by providing verbal feedback in a professional manner.
• Required to perform work inside and outside, in all-weather situations.
• Requires working in a fast-paced environment.

REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE & SKILLS:

• Quality Team leadership (8D or similar problem-solving methods).
• High school diploma or equivalent.
• Outstanding organizational, planning, and time management skills with the ability to work autonomously.
• Excellent interpersonal communication skills to effectively interact with project stakeholders, partner companies, and other individuals.
• Acute attention to detail demonstrated through accuracy.
• Resilient integrity with a strong work ethic.
• Ability to successfully complete a General Abilities Assessment and pass post-offer background check, physical and drug screening.
• Ability to successfully complete a General Abilities Assessment and pass post-offer background check, physical and drug screening.
• Ability to apply strong analytical and problem-solving skills to identify and research resolution to issues and trends with transactions.
• Statistical quality control understanding-Google Suite tools (i.e. Google data studio).
• Valid Driver's License and MVR in good standing.
• Vehicle knowledge-transportation industry experience.
• Demonstrated willingness and ability to be adaptable to changing priorities.
• Continuous improvement mindset.
• Manufacturing experience in engineering to order/made to order environment preferred.

Job Details:

• Bonus Eligibility: No
• Initial Shift: M-F
• Type: Hourly
• Compensation Range: $20.00 to $24.00
• Reports To: Chief Executive Officer
• Closing Date: Open until filled.

06-19-2023

All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.