Administrative Assistant Jobs

Reports to: General Manager
Classification: Seasonal, part-time, non-exempt
Summary
The primary objective of the Administrative Assistant is to be responsible for providing their supervisors with supporting administrative help, and complete tasks that allow them to focus on more advanced responsibilities.
Essential Functions

• Schedule appointments and maintain calendars.
• Prepare communications, such as memos, emails, reports, and other correspondence
• Manage accounts and perform bookkeeping.
• Answering office phones and providing information to guests by answering questions and requests
• Performs all other related duties as assigned.
• Provide administrative assistance with payroll date and entry tasks.
• Provide administrative assistance to the accounting department including but not limited to accounts payable/ accounts receivable tasks, invoicing, vendor contacting and communication, counting and reconciling fees, preparing and submitting deposits, and entering data into the accounts payable system, cash register, or cash receipt ledger/log. Processing various transactions, such as refunds, and voids.
• Collate and distribute mail and guest correspondence.
• Composing documents, spreadsheets, reports, data collecting, etc.
• Provide administrative assistance to the office including but not limited to help with training, documentation, scheduling, and supply ordering.
• Schedule and coordinate staff and other meetings.
• Create and maintain filing systems, both electronic and physical.
• Greeting office visitors.

Qualifications

• Able to maintain inventory records.
• Driver's License.
• Strong written and verbal communication skills.
• Proficient with Yelp, Google, Facebook, and other social media platforms
• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
• Must be able to speak clearly and effectively in English.
• Proficient in MS Office.
• High School Diploma/GED.
• Ability to work alone and with a team.
• Must be able to work in a fast pace environment, and have friendly people skills.
• Highly organized and pays close attention to detail.
• 1-2 years of experience providing administrative support preferably in the hospitality industry.
• Access to reliable transportation.
• Problem-solving and multi-tasking skills.