Administrative Assistant Jobs

About Us

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 700 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources. Alongside our clients and industry partners, BGC works collaboratively as ‘One Team’, dedicated to solving the world’s most critical applied earth science challenges. BGC has an office in Golden, Colorado, Canadian offices in Vancouver, Victoria, Kamloops, Kelowna, Calgary, Edmonton, Toronto, Kingston, Ottawa, Sudbury, Fredericton, Halifax, as well as offices in Santiago (Chile), Santo Domingo (Dominican Republic) and Brisbane (Australia).

Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees’ professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.

We believe in One Team, Excellence, Curiosity, Common Sense and Clarity.

The Role

BGC is looking for a highly motivated and organized Administrative Assistant to join our Golden, Colorado Team. The ideal candidate would be a self-starter who values teamwork, takes initiative, and takes pride in their work. In this office-based role you will be responsible for supporting a range of administrative needs and collaborating with your fellow administrative teammates across BGC. You will report to BGC’s Administration Team Lead and the Golden Office Manager, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams.

Responsibilities

The person in this position will be responsible for the following:

• Prepare and coordinate for visiting and new staff, including preparing and organizing workspaces and IT setups
• Liaise with building management (i.e., repairs, maintenance, security)
• Maintain tidiness and general upkeep of kitchen area, visitor workstations, and common office spaces
• Complete reception tasks/duties such as shipping and receiving, answering phones, printing and scanning, helping with staff queries
• Assist in organizing logistics for conferences and events
• Maintain office organization, various office equipment and supplies inventory
• Book meeting rooms, prepare and setup of audio-video equipment
• Assist with planning occasional office outings and company social events
• Assist with booking and coordinating travel for visiting staff and clients
• Organize catering for office functions and meetings
• Support the Golden office and greater BGC Admin Team as needed
• Perform other related duties and participate in special projects, as assigned

Required Education, Experience & Competencies

• Excellent verbal and written communication and organizational skills
• Proactive and self-motivated
• Comfortable with learning new technology and software
• Minimum 3 years of relevant administrative experience
• Collaborative approach to working in a team environment
• Proficient in MS Office products and Adobe Acrobat
• Ability to work both independently and as part of a team
• Commitment to promoting office and team culture and values
• Ability to prioritize tasks to meet deadlines with attention to detail
• Reliable, adaptable, and able to pivot with changing priorities

Company Benefits

BGC offers our employees the following: 

• Social and wellness activities  
• Our ‘One Team’ culture that supports health, wellness, safety, and diversity 
• Comprehensive benefits package 
• Casual and professional work environment
• Flexible workplace with office and home arrangements
• Flat management structure 
• Maternity/Parental leave top ups 
• Professional development and mentoring opportunities 

As required by sb19-085 (8-5-20), the Colorado specific minimum salary for this position is $45,000 USD; however, base pay will be commensurate with job-related knowledge, skills, and experience. BGC’s compensation package also includes a training allowance, a comprehensive medical and dental plan, and the potential for equity ownership.

BGC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you need assistance or an accommodation with your application, please contact us.