Admin Assistant, Dpep Human Resources

Do you enjoy being the “heart” of the team, the one everyone from new hires to senior leadership can rely on to get the job done? If so, then the Admin Assistant position in Disney Parks, Experiences, and Products Human Resources might be right for you!

This position supports a Vice President and Director within DPEP Human Resources. You would be a part of the team who provide HR leadership to a variety of our US-based business units. In this role, you would interface directly with senior executives and their support teams. You would also handle extremely confidential, sensitive information, answer phone calls directing them as appropriate, schedule in-person and virtual meetings, prepare presentations, and draft emails and letters on behalf of your leaders.

In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need deep knowledge of the leadership and workings of our Parks, Experiences, and Products segment, and of related departments across the Disney enterprise. The ideal candidate would not only have strong administrative knowledge and skills, but would also have a positive attitude, be solution oriented and enjoy working every day to exceed the expectations of Cast Members.

Responsibilities

Every day in this role is different! On any given day you might:

• Thoughtfully manage complex calendars
• Protect Executive’s time through strategic and proactive calendar management and vetting a variety of meeting requests
• Prepare professional PowerPoint Decks
• Work closely with the Executive on activities, projects, meetings, event planning and office logistics
• Manage Travel & Entertainment expenses for your team
• Ensure the executive is prepared for meetings and events
• Partner and consult with your leader in high level discussions
• Proactively resolve problems and pitch in to help
• Plan recognition and team events
• Order supplies and equipment along with other office management duties
• Manage highly confidential correspondence and information with utmost discretion
• Attend meetings to take notes as well as follow-up on action items
• Track team time off using Labor Reports in SAP

Basic Requirements

Here’s what you will need to be successful in the role:

• Comfort with Mac Operating Systems
• Ability to take initiative and anticipate needs
• A minimum 5 years of experience supporting business executives in large organizations in an administrative role
• Professional and highly discreet while maintaining absolute confidentiality
• Extremely well organized and attentive to detail
• Effective communication skills, including diplomatic and professional handling of telephone and email communications
• Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
• Generally tech savvy and willing to learn new skills
• Ability to be pro-active, resourceful, flexible, and responsible
• Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel

Preferred Requirements

It would be a plus if you also had these skills:

• Workday, SAP and Confluence experience
• Experience at the Walt Disney Company

Education is important to us, here is what we are looking for:

• Required: High School Diploma
• Preferred: Bachelor’s degree and/or equivalent experience