Administrative Assistant (Remote) ($19.00 - $25.00 / Hour)

Summary

The Center for Preparedness and Response seeks candidates to immediately begin work to respond to current public health needs. The successful candidate will perform important administrative duties including, but not limited to, personnel reporting, expenditure tracking and coordinating; performing quality control checks on grant administration; and monitoring personnel activity to assist with ELC quality control; and record keeping. Maintaining an organized, neat, and clean work environment, working well in a team environment, and being organized and detail-oriented are essential.

Must submit a resume with the application.

The hourly range for this position is $19.00 per hour to $25.00 per hour depending on experience/qualifications.

If hired for this position, you will be required to provide proof that you are fully vaccinated for COVID-19 prior to your start date or have a valid religious or medical reason qualifying you for an exemption (that may or may not require accommodation).

Essential Functions

• Keep organized files, including tracking via excel spreadsheets and/or Microsoft Lists
• Use Microsoft suite programs such as Microsoft Word, Excel, and Access Databases when needed
• Receive information from CDPH centers, divisions, and offices on changes in personnel
• Organize and maintain data repositories for CDPH ELC grant management
• Assist with billing and/or invoicing for CDPH personnel costs
• Review labor reports from the CDPH accounting system
• Review expenditure reports and identify needs for expenditure corrections for labor charges
• Evaluate discrepancies between labor reports, internal tracking sheets, and billing information for ELC
• Other duties as necessary in the office when deemed necessary
• Serve as a lead for coordinating ELC personnel tracking

Job Qualifications

• Personnel, grant administration, and coordinating activities across a medium-sized organization
• Ability to learn and apply concepts to the job at hand
• Familiarity with:

Education/Experience

• Bachelor's degree in business administration, public health administration, or public administration is preferred, but not required.

Certificates/Licenses/Clearances

• None required

Other Skills, Knowledge, And Abilities

• Ability to work independently and adapt to varied work settings
• Ability to effectively communicate verbally and in writing
• Ability to work effectively with a team of diverse individuals
• Familiarity with Microsoft Office software, including Word, Excel, and Outlook

PHYSICAL DEMANDS

• Walk: Frequently
• Taste/ Smell: Not Applicable
• Handling / Fingering: Frequently
• Reach Above Shoulder: Occasionally
• Stand: Frequently
• Sit: Frequently
• Reach Outward: Frequently
• Climb, Crawl, Kneel, Bend: Occasionally
• See: Constantly
• Push/Pull: Occasionally - Up to 25 lbs
• Lift / Carry: Occasionally - Up to 25 lbs

KEY

• Frequently = (2 - 5 hrs/day)
• Not Applicable = Not required for essential functions
• Constantly = (5+ hrs/day)
• Occasionally = (0 - 2 hrs/day)

WORK ENVIRONMENT

General office setting, indoors, temperature controlled.

Must have functioning internet access at remote location. There is no reimbursement for internet access.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or