Senior Administrative Assistant / Office Manager

About Us

https://www.youtube.com/watch?v=Ngxnl8ZzIso

The Opportunity

Berkadia (A Berkshire Hathaway and Jefferies Financial Group company) is a leader in the commercial real estate industry, offering a robust suite of services to our multifamily and commercial property clients. The Senior Administrative Assistant & Office Manager will provide general administrative support for the leaders/team to which they are assigned. This position works with the Executive Assistants to help facilitate the efficient operation of the assigned business unit/location.

What someone will need to be successful in this role

• Can-do, proactive attitude that can mean making suggestions and giving options rather than waiting for answers.
• Strong organizational skills and ability to multitask in a fast-paced environment with competing priorities.
• Expert level experience in administrative coordination including meeting preparation, booking travel, Travel & Expense submission, etc.
• Outstanding attention to detail.
• Proficiency in Microsoft Office Suite
• Innovation and/or Real Estate experience a plus.
• Ability to manage expectations, informing stakeholders of potential delays due to conflicting priorities.
• Able to communicate clearly both verbally and in writing with all levels of an organization, internally or externally.

Responsibilities

• Work with Facilities on projects related to work location.
• Provide administrative support for the leader(s) and/or teams they are assigned including telephone/email communications, scheduling meetings, managing meeting agendas.
• Assists with onsite meetings – building access for clients and external employees, coordination of onsite catering - ordering, set up and clean up.
• Perform expert level administrative coordination for meetings including preparations, travel, expense reimbursements (in compliance with corporate expense policy), etc. for managers.
• Responsible for the maintenance of office equipment and ordering office supplies.
• Responsible for maintaining the professional appearance of the office, ensuring conference rooms and common areas are clean and organized.
• Create and maintain an effective record-keeping system, including filing and retrieval, and managing confidential information- both electronic and hard copy
• Provides support to senior team members on other tasks as needed.
• Prepare, proofread, and modify documents, including correspondence, reports, drafts, and emails.
• Assists with travel arrangements including visits from HYD employees.

Berkadia, a joint venture of Berkshire Hathaway and Jefferies Financial Group, is a leader in the commercial real estate industry, offering a robust suite of services to our multifamily and commercial property clients. Powered by deep relationships and industry-changing technology, our people sell, finance, and service commercial real estate, providing support for the entire life cycle of our clients’ assets. Our unique ownership structure allows us to put the client’s interests first and creates a marketplace that delivers a superior experience.

Berkadia complies with the law regarding reasonable accommodations for disabled applicants. Applicants who require reasonable accommodations to participate in the interview process should contact [email protected] to arrange for such accommodations.

Berkadia is an Equal Opportunity employer and complies with all applicable Federal, State and local laws concerning discrimination in employment. No question in this Application is intended to elicit information in violation of any such law, nor will any information obtained in response to any question be used in violation of any such law.

By applying to this job opportunity you are acknowledging Berkadia's Application Policy and Berkadia's Privacy Policy. Applicants have rights under Federal Employment Laws. Please click the following links for more information: EEOC, Employee Rights under the FMLA, EPPA.