Administrative Assistant Jobs

We are currently accepting applications for the position of Administrative Assistant to perform a variety of advanced administrative, complex clerical and routine technical duties as needed to expedite various day-to-day administrative functions of the Substance Use Disorder division (SUD).

Target Start Date: Monday, November 6th, 2023

Wasatch Behavioral Health (WBH) provides quality, comprehensive mental health care with an array of programs and services for individuals within Utah and Wasatch counties. We are committed to growth and promote an inclusive and respectful workplace culture. Our employees possess unique strengths that contribute to impactful client experiences and outcomes.

Schedule: Monday - Friday 8:00 AM - 5:00 PM

Our Exceptional Benefits Cannot Be Beat!

• Company Paid Life, Short & Long Term Disability Insurance
• 12 Paid Annual Holidays
• Public Employee Health Plan Medical and Dental Insurance
• Scheduled Annual Pay Increases
• Generous leave time (PTO)
• Utah Retirement Systems (Pension & 401K options)
• 40 hours of Paid Leave Available with First Paycheck
• Employer Provided Health Savings Account (HSA) Contributions
• Vision Benefits Plan

Compensation: $20.03 - $25.38 per hour (depending on experience)

Additional Compensation Available For Spanish Speakers, After Testing Proficiency.

Essential Functions (Performs Some or All of the Following):

• Researches and creates various reports and associated analysis
• Anticipates management needs
• Prepares check vouchers for departmental, division, and center wide expenses
• Develops and manages spreadsheets, maintaining up-to-date files
• Updates files and organizational charts
• Schedules and attends meetings, maintaining calendar, preparing/distributing agenda, and taking minutes
• Registers employees for associated trainings conferences, making travel and lodging arrangements
• Creates complex presentations
• Composes correspondences
• Maintains report database information
• Audits purchases, verifying each transaction with appropriate documentation
• Generates monthly, quarterly, and annual analytical reports and projections
• Screens visitors/calls
• Maintains strict confidentiality
• See included link for the full job description
• Acts as liaison with outside agencies
• Provides administrative assistance to Program Managers and Director in coordinating various programs

Essential Skills, Knowledge, And Abilities

Working knowledge of:

• Recording and filing procedures and methodologies
• Public relations
• Office maintenance and practices
• Letter composition
• Operation of standard office equipment

Ability To

• Develop effective working relationships
• Communicate effectively
• Produce/compose formal documents/reports
• Utilize various computer programs
• Maintain strict confidentiality
• Work independently
• Perform advanced mathematical computations

Minimum Qualifications

• High School diploma or GED
• AND one (1) year of specialized training in general office practices/procedures, PC operation, and various software applications
• AND four (4) years of responsible experience related to above duties

OR an equivalent combination of education and experience

Preferred Qualifications

• Excellent typing accuracy
• Intermediate computer knowledge

Employment at Wasatch Behavioral Health is contingent upon successful completion of a drug screen, motor vehicle record review and criminal background check. After hire you must complete and receive a Criminal Background Clearance (BCI) from Utah State Office of Licensing. Upon receipt of a conditional offer of employment in the position, you must provide an official copy of licensure or certification.

Job Posted by ApplicantPro