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Administrative Assistant Jobs

Company

University of Utah
Address , Salt Lake City, 84112
Employment type FULL_TIME
Salary $17.50 - $24.00 an hour
Expires 2023-11-07
Posted at 9 months ago
Job Description

This position provides complex administrative support for management. This position will work independently under the direction of audit managers, directors, and the chief audit executive and will be expected to plan and expedite the flow of work while ensuring the smooth operation of the office and handling frequent interruptions and changes in priorities.

Responsibilities
  • Apply technical writing skills to department’s written reports and presentations

  • Collect and organize data for internal audits

  • Coordinate the preparation, collection, and distribution of audit reports and departmental operating reports

  • Assist with the development of department budgets

  • Maintain budget and financial records, such as reconciling accounts and preparing expenditure statements

  • Assist with the implementation of department and University policies and procedures

  • Provide administrative support to by scheduling appointments, coordinating meetings and conferences, maintaining and ordering office supplies, coordinating travel arrangements, and other administrative tasks as needed

Comments:
The Administrative Assistant to the Internal Audit Department provides essential support for the department’s day-to-day operations. Incumbents are expected to work independently, to be detail-oriented, and to demonstrate excellent time management skills. They must also collaborate well with administrators, support personnel, and management.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
  • Proficient in MS Office (MS Excel, MS Word, MS PowerPoint)

  • Excellent written and oral communication skills

  • Ability to solve problems independently

Type
Benefited Staff

Special Instructions Summary

Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

[email protected]

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: [email protected] or call 801-581-2300.


The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • Yes
  • * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  • No
  • * Do you have three or more years of clerical/administrative experience?
    • Yes
    • No
  • Yes
  • No
  • Basic
  • * Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
    • Basic
    • Intermediate
    • Advanced
  • Advanced
  • Intermediate
  • No
  • Yes
  • * Do you have previous work experience in a college/university environment?
    • Yes
    • No
  • * Do you have background in accounting or business operations?
    • Yes
    • No
  • No
  • Yes
  • Yes
  • * Are you legally authorized to work in the United States?
    • Yes
    • No
  • No
  • No
  • Yes
  • * Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
    • Yes
    • No

Applicant Documents

Required Documents
  • Resume
Optional Documents
  • Cover Letter
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

Open Date
07/10/2023

Requisition Number
PRN35644B

Job Title
Administrative Assistant

Working Title
Administrative Assistant

Job Grade
D

FLSA Code
Nonexempt

Patient Sensitive Job Code?
No

Standard Hours per Week
40

Full Time or Part Time?
Full Time

Shift
Day

Work Schedule Summary
Hybrid, M-F, 8:00am-5:00pm

VP Area
President

Department
00343 - Internal Audit

Location
Campus

City
Salt Lake City, UT

Type of Recruitment
External Posting

Pay Rate Range
$17.50 - $24.00 DOE

Close Date

Open Until Filled
Yes