Administrative Assistant Jobs

What you’ll do:

At Eaton, we are dedicated to improving the quality of life and the environment with power management technologies that are innovative, efficient, reliable, and safe. Making power management work takes the passion and creativity of all our employees around the world. This Administrative Assistant role will be responsible for providing administrative, project, and logistical support for two senior leadership team members. This role handles multiple urgent priorities efficiently, effectively, and with the utmost concern for confidentiality.

In this function you will:

• Ad hoc administrative support as needed
• Partner with/cover for other assistants with meeting preparation and execution depending on location, vacation schedules, etc.
• Prepare monthly reports, expense reports, presentations and processing of invoices utilizing Eaton’s internal systems and tools. Coordinate monthly reports including data collection, formatting, preliminary analysis, and preparation of recommendations. Organization of files and retrieve documentation (electronic and hard copy) in compliance with legal and regulatory requirements, Eaton’s policies, and business needs.
• Coordinate domestic and global travel arrangements and planning logistics, including processing of visas and passports as needed. Ensure smooth travel organization, itineraries provided, details coordinated (meals, preferred seats on planes, etc.)
• Comply with the policies, procedures, and expectations outlined by Eaton’s Management System for the Environment, Safety, Security, and Health (MESH) and Quality Management Systems
• Manage calendars for leadership team members by scheduling meetings, resolving overlaps and/or conflicts in accordance with the leader’s preferences and guidance
• Manage the coordination of meetings (both in person and remote) for small and large global meetings ensuring physical infrastructure or digital processes are ready to go. This will also include small and large event planning and execution which could include coordination for visiting senior management and customers.
• Utilize technology and software programs to collaborate with leaders and teams to create, update, and edit materials for meetings, programs, and other events
• Support key initiatives including strategic planning, profit plan, organizational capability assessment and special projects. Provide administrative support in confidential and sensitive situations.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external stakeholders
• Support meeting coordination and occasional related travel arrangements for extended team members, as needed
• Provide administrative and technology support effectively utilizing the current version of Microsoft Office and other project software packages.
• Provide world class administrative support while remaining flexible to allow for changing priorities and timelines

Qualifications:

Required (Basic) Qualifications:

• Minimum of one (1) year experience utilizing Office 365 products including Excel, PowerPoint, SharePoint, and Teams
• No relocation benefit is being offered for this position. Only candidates who currently reside within 50 miles of the Southfield, MI facility will be considered. Active-Duty Military Service member candidates are exempt from the geographical area limitation.
• High School Diploma or GED from an accredited institution required
• Must be legally authorized to work in the United States without company sponsorship both now and in the future
• Minimum of four (4) years’ experience in an administrative function

Preferred Qualifications:

• Prior experience supporting executive level leadership
• Bachelor’s Degree from an accredited institution
• Previous experience supporting or with exposure to executive-level leaders
• Prior experience with scheduling business travel, managing expense reporting, Oracle and SharePoint

Skills:

Position Criteria:

• Comfort in working independently, seeking support and additional information at own initiative
• Ability to accommodate occasional travel
• Ability to effectively manage confidential information and data
• Attention to detail and sense of urgency in completing tasks accurately and efficiently
• Exceptional organizational and time-management skills
• Sense of humor and relationship building skills key
• Strong interpersonal skills and ability to communicate to all levels of the organization and across a culturally diverse population with tact and professionalism
• Desire to work in a fast-paced, ever-changing environment