Administrative Assistant Jobs

Position Description: Perform secretarial duties for the Executive Director, Executive Team and Board of Directors. Timely and accurate completion and distribution of executive level minutes, including minutes for the Board of Directors, Executive and Supervisory, and General Staff meetings. Additional secretarial duties, include transcribing, drafting, and finalizing correspondence, reports, and reviewing documents and correspondence for accuracy and completeness and distribution to appropriate locations.

Screen telephone calls for the Executive Director and Executive Team as requested. Maintenance of the Executive Director\'s appointment calendar. Gather information and distribute bi-monthly announcements through the Announcement Box. Maintain the Center\'s administrative files and assist with maintaining personnel files. Maintain the Administrative and Clinical Policy Manuals and coordinate the distribution of any and all policy and form revisions to the staff. Coordinate ongoing policy review.

Set up and maintain external agency subcontracts and county contracts. Oversee annual licensing visit and licensing renewal applications. Run monthly Billable Report and SAMSA Report. Ensure annual SAM renewal. Work with CEO on newspaper ads and social media content. Act as a Notary. Prepare monies for deposit; maintain petty cash. Open/distribute daily mail and mail drop off. Maintain emergency radio and participate in testing. Planning and execution of the annual Christmas party. Other duties as assigned.

Job Requirements: Bachelor's degree in business or related field. Experience that is directly related to the duties listed may be substituted on a 2 years to 1 year basis for education. Considerable knowledge of general office practices and aptitude with word processing, grammar and editing, and transcription skills required.

Other Skills, Abilities, And Expectations

• Ability to behave ethically and to understand and maintain appropriate boundaries with clients, staff, and the general public.
• Knowledge of confidentiality and ability to maintain strict compliance with confidentiality of all client and Center sensitive information.
• Document exact and \"to the minute\" for billings and time sheet entries.
• Knowledge of the principles and practices of office organization and efficiency.
• Teaming skills for effective and cooperative interoffice relations.
• Timeliness with schedule including whereabouts, arrival to work, and attendance at meetings.
• Flexible hours to meet client and Center needs.
• Conduct expected tasks in a safe manner, uphold Center safety policies, and report perceived safety issues to appropriate sources.
• Computer literacy and skills for operation of automated medical records, email, scheduling, etc.
• Effective oral and written communication skills.
• Positive attitude related to job expectations, supervision, Center policies and procedures, etc.

Location: Logan, Utah

Hours: Mon -- Friday 40 hours/week

Wage: \$22.45/hour - \$25.26/hr based on education and experience.