Honolulu Administrative Assistant Jobs

Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day—working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth. If this sounds like the choice you want to make, then choose MITRE—and make a difference with us.

The Indo-Pacific Regional Operations Department (N254) in the MITRE Joint and Services Center is seeking a highly motivated candidate with great organizational, management, oral and written communication, and interpersonal skills to help administer the department and Honolulu site. This position requires onsite support to the leadership team in Hawaii and includes working in conjunction with a multi-disciplinary MITRE team supporting several government sponsors on island.

Roles and Responsibilities:

• Track incoming company visitors to the island and coordinate local social events for senior visitors
• Manage reservations for the site conference room and spaces
• Help to maintain the departmental SharePoint and Microsoft Teams sites
• Collaborate with HR representatives and department leadership team to manage the hiring process from interview scheduling to on-boarding
• Prepare communications, such as memos, emails, reports, and other correspondence and maintain electronic records, correspondence logs, and archives as necessary
• Help manage the Honolulu site to include ordering office supplies and software, restocking food and beverages, managing deliveries, and caring for office equipment
• Work collaboratively with other administrators and provide backfill to other administrators during times of absence and peak loads

Minimum Qualifications:

• High School Diploma, and 5 years of related experience and relevant work experience
• Candidate must possess an active DoD Secret clearance with the ability to obtain and maintain a TS/SCI Clearance for access to classified information and spaces.
• Excellent interpersonal and communications skills
• Be a team player with the ability to work effectively and tactfully with all levels of management.
• Strong organizational and time management skills with demonstrated ability to effectively prioritize work under tight deadlines
• Demonstrated ability to successfully multi-task and prioritize effectively.
• Knowledge and experience with the latest version of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and collaborative tools

Preferred Qualifications:

• Ability to provide technical editing support to materials generated by staff
• Top Secret/SCI Clearance
• Previous experience supporting a large, dynamic, fast-paced team
• Associates of Applied Science (AAS) in administrative assistance
• Previous Experience in a technical oriented organization

This requisition requires the candidate to have a minimum of the following clearance(s):

Secret

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):

Secret

Work Location Type:

Hybrid

MITRE is proud to be an equal opportunity employer. MITRE recruits, employs, trains, compensates, and promotes regardless of age; ancestry; color; family medical or genetic information; gender identity and expression; marital, military, or veteran status; national and ethnic origin; physical or mental disability; political affiliation; pregnancy; race; religion; sex; sexual orientation; and any other protected characteristics. For further information please visit the Equal Employment Opportunity Commission website EEO is the Law Poster and Pay Transparency.

MITRE intends to maintain a website that is fully accessible to all individuals. If you are unable to search or apply for jobs and would like to request a reasonable accommodation for any part of MITRE’s employment process, please email [email protected].

Copyright © 1997-2023, The MITRE Corporation. All rights reserved. MITRE is a registered trademark of The MITRE Corporation. Material on this site may be copied and distributed with permission only.

Benefits information may be found here