Senior Administrative Assistant Jobs

Expected compensation: $45.00 - $55.00 per hour

HireArt is helping an automotive R&D company find an experienced Senior Administrative Assistant. In this role, you'll provide support to the company's CEO and Head of People & Culture, working in close collaboration with the Chief of Staff and Executive Assistant to the CEO.

We're looking for someone with 4+ years experience providing administrative support to company leadership, as well as experience supporting large events. The ideal candidate is also fluent in both English and Japanese.

As Senior Administrative Assistant, You Will

• Maintain strict confidentiality standards, acting with absolute discretion and appropriately handling highly sensitive information.
• Prepare monthly expense reports and purchase requisitions.
• Collaborate with and support other assistants within the organization.
• Coordinate highly detailed and complex global travel itineraries, with specific focus to Japan, navigating visa requirements and local travel advisories.
• Provide exceptional administrative support, inclusive of calendar management and on-site logistics support.
• Consistently demonstrate a solid understanding of priorities.
• Plan and coordinate large meetings, group events and off-sites.
• Contribute to special projects as assigned.

Benefits

• Employer (HireArt) Subsidized healthcare benefits
• Pre-tax commuter benefits
• HireArt covers all costs for short and long term disability and life insurance
• 401k package
• Flexible Spending Account for healthcare-related costs

Requirements

• Excellent verbal, written, and interpersonal communication skills
• Credits toward or completed college degree (Associate's, Bachelor's, etc.)
• Bilingual English/Japanese fluency is ideal
• Strong time management skills, with the ability to meet deadlines in a fast-paced environment
• Experience supporting multiple large events (100+ people)
• 4+ years of experience providing administrative support to company leadership, Director level and above
• Experience working in both startup and large organizations is a plus
• Quick and agile in learning new technologies and software
• Exceptionally detail-oriented and well organized - you're able to handle multiple concurrent assignments with a high degree of accuracy
• Proficient in MS Office, Google Suite, Slack, and Zoom

Commitment: This is a full-time, 7-month contract position staffed via HireArt and based in Los Altos, CA. This position is hybrid remote/in-office, with schedule depending on the week's need.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.