Administrative Assistant Jobs

Position Summary

The ideal candidate will have demonstrated exceptional skill and delivered high impact service in an Administrative Assistant role at a complex high performance organization. The successful candidate will be able to anticipate and provide the appropriate level of support to Senior Management as needed. The individual will be comfortable applying a high degree of independent judgment, initiative, and knowledge to resolve complex challenges within the business context. Additionally, the ideal candidate will have a proven track record of success, excellent verbal and written communication skills, and a commitment to teamwork.

Essential Functions

• Perform follow ups for various information requests received from customers/fellow employees.
• Greet visitors with courtesy and professionalism.
• Perform basic office duties: filing/copying/printing documents.
• Organize supplies, keeping inventory records and placing orders.
• Keep meeting rooms and common spaces neat and tidy, run and empty dishwasher daily.
• Process all outgoing physical mail.
• Process all incoming electronic and physical mail.
• Answer phones, screen calls, transfer calls, and take messages.
• Perform additional duties as assigned.

Education/Experience/Skills

• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• High school diploma or equivalent, Bachelor’s degree preferred.
• Proficiency with MSWord, Excel.
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Strong verbal and written communication and presentation skills.
• Must be highly organized and self-motivated.
• Ability to anticipate needs effectively and deploy projects in a timely fashion.
• 1-3 years of office experience in an administrative role preferred.
• Position continually requires demonstrated poise, tact and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization.

Disclaimer

Ryan Specialty is an Equal Opportunity Employer