Administrative Assistant - Burbank Heights / Orchards

COMPANY SUMMARY

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

SUMMARY OF THE POSITION

Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff.

• Complete data entry and projects in a timely and accurate manner.
• A minimum of 2 years of administrative assistance experience.
• Utilize Boston Post our property management software or relevant waiting list programs.
• Ability to read, write and excellent communicate skills in English.
• Manage schedules such as set up appointments and reminders.
• Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
• Create and update spreadsheets, fliers, reports and other documents as requested.
• Highly organized with the ability to prioritize to meet deadlines.
• Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
• Professional demeanor with the ability to adapt to last-minute changes.
• Receive and prepare work orders and work order history files.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Benefits for Employees who work 30+ hours/week -

• Company paid Life AD&D Long Term Disability.
• Vacation leave of up to ten days per year in the first year.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).
• Medical, dental and vision care; preventative medical care paid at 100%.
• Up to 72 hours of sick time per year.
• Commuter benefit program.
• $50 annual Wellness Reimbursement.
• Flexible Spending Accounts for Health Care and Dependent Care.
• Discounts for AT&T and ClassPass.
• Free, confidential counseling through our Employee Assistance Program.

Benefits for Employees who work less than 30 hours/week -

• $50 annual Wellness Reimbursement.
• Up to 72 hours of sick time per year.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• Free, confidential counseling through our Employee Assistance Program.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)

The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.

The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California. The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information. Therefore, we have posted the Company’s “Notice At Collection For California Applicants” here. Please review this Notice at your convenience.