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Administrative Assistant Jobs

Company

International Software Systems, Inc.

Address Greenbelt, MD, United States
Employment type FULL_TIME
Salary
Category IT Services and IT Consulting
Expires 2023-05-26
Posted at 11 months ago
Job Description

Administrative Assistant

We are searching for a full-time Administrative Assistant to provide day-to-day administrative support to our leadership team. The ideal candidate is an organized communicator who enjoys taking on new challenges and tasks.

This position is considered “Essential Personnel,” and in-office Monday through Friday is required. This position does not include teleworking privileges.

Responsibilities:

· Maintain a professional communication path between the President/CEO and office visitors.

· Maintain front desk area, conference rooms, kitchen, and common areas.

· Scan documents for Accounting, HR departments, and Senior Management

· Provide general administrative support, including but not limited to maintaining confidential records and files.

  • Create labels, files, binders, and reports as requested.
  • Prepare USPS and FedEx shipping labels and do mailings

· Manage and Distribute Mails

  • Maintain Office Supplies and Coordination all Office Deliveries
  • Manage calendar for shared conference rooms.

· Data entry into various ISSI applications and systems

  • Assist the accounting department regarding collection and reminders for Employee Timesheets and forms via phone and email
  • Enter hours from employee/consultant timesheets into the billing Excel spreadsheet for the accounting department
  • Enter expense reports for Senior Management, including collecting receipts from various sources.

· Coordinate building maintenance

· Manage travel arrangements

  • Providing support to Senior Management, Accounting and Human Resources departments, and other areas of the organization as needed.
  • Assisting with planning and coordination of office corporate events and activities.
  • Other duties as assigned.

Qualifications:

  • Exceptional with Microsoft Office (Word, PowerPoint, Excel, and Outlook).
  • Good oral and written communication skills
  • Ability to learn and adapt quickly.
  • High School Diploma or higher
  • At least 2+ years as an Administrative Assistant; or any equivalent combination of education and experience.
  • Ability to multi-task and complete all tasks assigned accurately and on time.


About ISSI: We are a Software Development and IT solutions Company. ISSI provides sophisticated IT services to government agencies, commercial firms, and Non-profits. At ISSI, we provide high-quality IT solutions delivered on time and cost-effective. We leverage a strategic blend of skilled personnel, efficient processes, and cutting-edge technologies to accelerate digital transformation and drive success for clients.

ISSI Benefits:

  • Paid time off (Holiday, Sick, Vacation)
  • 401K/Roth 401K
  • Health Insurance
  • Disability / Life insurance
  • Tuition reimbursement / professional development
  • Competitive Salary