Administrative Assistant Jobs

If you find science, speed, and success exhilarating, you have come to the right place.

Novavax, Inc. (Nasdaq: NVAX) is a biotechnology company that promotes improved health globally through the discovery, development, and commercialization of innovative vaccines to prevent serious infectious diseases.  Novavax is currently conducting multiple late-stage clinical trials for NVX-CoV2373, our vaccine candidate against the virus that causes COVID-19, and has recently reported exciting and highly encouraging initial efficacy results. NanoFlu, our quadrivalent influenza nanoparticle vaccine, met all primary objectives in its pivotal Phase 3 clinical trial in older adults. Both candidate vaccines incorporate Novavax' proprietary saponin-based Matrix-M adjuvant to enhance the immune response and stimulate high levels of neutralizing antibodies. Novavax is a leading innovator of recombinant vaccines. Our proprietary technology platform leverages the power and speed of genetic engineering to efficiently produce highly immunogenic nanoparticles in order to address urgent global health needs.

We are seeking a Administrative Assistant to provide administrative support for teams consisting of VPs, Executive Directors, and/or Senior Directors. The position will report directly to the department’s Senior Executive Assistant or Executive Administrative Business Partner. This position is required to work in the Gaithersburg office, Monday through Friday, Core hours are 9am – 5pm.

Responsibilities Include But Are Not Limited To

• Ability to effectively communicate and liaise with global stakeholders
• Developing and maintaining expense reports
• Assisting with special projects and research as needed
• Establishing and maintaining an accurate and organized file system on SharePoint
• Maintaining schedules and calendars, including scheduling across multiple time zones
• Coordinating and tracking constantly changing travel schedules for leaders and staff members for domestic and international travel
• Other duties as assigned.
• Preparing purchase orders, assisting with invoicing/budgeting and working with the finance department to resolve issues.
• Proactively manage information and follow up
• Preparing communications (letters, email, presentations)

Minimum Requirements

• Strong interpersonal skills
• Highly flexible and able to work with ambiguous requirements
• Strong written and verbal communication skills
• Highly competent, outstanding organizational skills, detail oriented and thorough follow through
• Must have knowledge of MS Office and familiarity with Word and PowerPoint
• Team player and collaborative personality
• 2-4 years of administrative experience
• Must be proactive and experienced in helping manage the business

Novavax is traded on the Nasdaq Stock Market under the symbol NVAX and is dedicated to developing novel vaccines to address infectious disease.

Novavax offers a base salary, annual bonus, equity grants, professional career development/growth opportunities, and a comprehensive benefits package including medical, dental, vision, Rx, STD, LTD, Life, Optional Life, 401(k) plan.

Equal Opportunity Employer/Veterans/Disabled

Novavax is an equal employment opportunity employer. Employment and advancement opportunities are available to all individuals on an at-will basis, regardless of their race, color, national origin, religion, ancestry, citizenship status, military or veteran status, sex, sexual orientation, gender identity or expression, age, marital status, family responsibilities, pregnancy, disability, genetic information, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law.

Except where prohibited by applicable state law, this position requires that you be fully vaccinated against COVID-19 unless you need a reasonable accommodation or qualify for an exemption.