Administrative Assistant Jobs

Description
Are you a self-starter who is always looking for ways to do things better or more efficiently?
Do you enjoy helping staff and supervisors to ensure efficient functioning of schedules and office systems?
Do thrive to deliver with high quality admin support in a timely manner? Are you a critical thinker who are also well organized and able to retain information?
Most of all, do you enjoy working with creative teams of communications and design professionals?
If so, we could make a great team!
Johns Hopkins Applied Physics Lab is seeking an Administrative Assistant to join our Communications Department. JHU APL’s Communications Department is responsible to increase and improve access to communications as well as sharing the Laboratory's impact internally and externally to APL. The communications department are approximately one hundred forty staff who are responsible for visual and communications products that range from classified technical papers to the design of conceptual displays and beyond. It’s a vibrant team of creatives who must be agile and responsive to the many needs of the Lab.
As an Administrative Assistant…

• You will organize, coordinate and/or support significant APL events, ceremonies, and visits.
• Your primary responsibility will be providing administrative and operations support to our team of communications professionals.
• You will track budget requests, allocations and expenses.
• Arrange travel for team members and process reimbursements.
• You will respond to employee inquiries about the Communications office and programs supported by it.
• You will manage calendars, schedule meetings, book conference rooms and ensure conference are ready for hybrid meetings.
• You will process purchase requests and reconcile purchases on time.
• You will be responsible for coordinating surplus and keeping the up-to-date property records for the Communications Department
• You will organize and manage group shared folders and files.

Qualifications
You meet our minimum qualifications for the job if you...

• Are skilled in the use of desktop computer applications, including Microsoft Office applications like Outlook, Word, PowerPoint and Excel.
• Possess the ability to develop and assess alternative approaches and to solve routine problems in a different, more efficient way.
• Have the capacity to organize and reprioritize work assignments to meet evolving needs.
• Have excellent interpersonal and organizational skills.
• Have demonstrated communication skills (written and verbal) and excellent proofreading skills.
• Have a minimum of a high school diploma with at least 10 years of administrative or office experience or a college diploma with 5 years of administrative or office experience.
• Are able to obtain Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.
• Have a demonstrated record of taking initiative and willingness to project a positive work attitude.

Why work at APL?
The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.
At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at www.jhuapl.edu/careers.
About Us
APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact [email protected]. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.