Administrative Assistant Jobs

Company Description

Experience the highest level of appreciation at UM Baltimore Washington Medical Center — named Top Workplace in the Baltimore area by The Baltimore Sun two years in a row (2019 & 2020); Top Workplace in the USA for 2021! As part of the acclaimed University of Maryland Medical System, our facility is one of three ANCC Pathway to Excellence® designated hospitals in Maryland. UM BWMC features one of the state’s busiest emergency departments, as well as a team of experts who care for our community and one another. The University of Maryland Baltimore Washington Medical Center (UMBWMC) provides the highest quality health care services to the communities we serve. Our medical center is home to leading-edge technology, nationally recognized quality, personalized service and outstanding people. We have 285 licensed beds and we’re home to 3,200 employees and over 800 physicians. Our expert physicians and experienced, compassionate staff are connected to medical practices in the local community as well as at University of Maryland Medical Center in downtown Baltimore. For patients, this means access to high-quality care and research discoveries aimed at improving Maryland’s health. Our physicians and nursing staff specialize in emergency, acute, medical-surgical and critical care. In addition, our medical center is home to many Centers of Excellence, offering expert outpatient health care.

General Summary

Under moderate supervision, responsible for performing a variety of secretarial and administrative task to support operation of the department in a professional and efficient manner.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Demonstrates knowledge of hospital information systems pertinent to the daily performance of designated duties.
• Prepares and maintains a variety of employee attendance related tasks, i.e. daily work schedules, payroll duties and various forms for the Director and Supervisors.
• Demonstrates effective communication methods and skills using line of authority appropriately.
• Provides new hires with various paperwork, including uniforms and locker assignments.
• Exhibits professional demeanor at all times, handling stressful situations effectively.
• Participates as a member of the team by performing a variety of secretarial and administrative tasks to support departmental operations, to include transcribing/filing, maintaining and updating various documents, correspondence, reports and meeting minutes, following established departmental and hospital guidelines.
• Ability to work effectively as a team member, demonstrating commitment to group goals.
• Coordinates hospital set-ups for various conference rooms throughout the hospital.
• Utilizes appropriate customer relation skills when interacting with hospital and other health system staff, visitors, etc. to ensure all customers are treated with respect and dignity.
• Maintains confidentiality of all department/employee information in accordance with established procedures.

Qualifications

Education and Experience

• Must be able to type 40 wpm
• High School Diploma or equivalent required.
• Experience in a clinical practice preferred.
• Two (2) year of administrative/secretarial experience required.

Knowledge, Skills And Abilities

• Previous experience using a business office suite, such as Microsoft Office, is required. Excellent communication skills essential, with co-workers in a professional and courteous manner.

Additional Information

All your information will be kept confidential according to EEO guidelines.