Administrative Assistant Jobs

COMPANY DESCRIPTION: Forbright Bank is a full-service bank, commercial lender, and asset manager headquartered in Chevy Chase, Maryland. Forbright is a banking and financing visionary leader in clean energy, healthcare, technology, financial services, real estate, and other industries with extraordinary service.
COMPANY CULTURE: We are a dynamic, high energy, fun, and fast-paced organization that has an exciting growth trajectory, meaningful mission, and embedded responsible environmental, social, and governance (ESG) practices into our daily interactions. We offer our team members a culture of collaboration, inclusion, flexibility, recognition, and giving back. We look to hire individuals that are passionate about our mission, and who are motivated, customer and results-oriented, innovative, adaptable, and thoughtful.
COMPANY MISSION: We are a values-driven institution with an uncommon commitment to decarbonization and sustainability. As the need to build a more sustainable, low-carbon economic system grows increasingly urgent, we are dedicating half of our assets to financing the companies, investors, and innovators driving that change. We are reimagining how a bank should operate in a changing world.
JOB SUMMARY: This position reports to the Office Manager and collaborates regularly with the Administration team. The ideal candidate is a self-starter, who exercises critical thinking, takes initiative, and drives projects and tasks to completion. This individual should be able to multi-task, manage a fast-paced work environment, and have the ability to work collaboratively, creating a positive and seamless experience for guests and employees alike.
DUTIES AND RESPONSIBILITIES:
Administrative Duties:

• Monitor general office supplies and order as necessary
• Assist with registrations and materials for meetings/trainings as requested
• Maintain open line of communication with office manager and receptionist regarding office activities.
• Notifies managers of special access requests
• Collect and sort mail for the office
• Assist in managing conference room calendars: approve/deny meeting requests while also balancing prioritization and diplomatically resolving room conflicts
• Answer phones, monitoring voicemails, screening, and directing calls to appropriate personnel
• Coordinate travel and lodging reservations as requested
• Troubleshooting and contacting corresponding contractor/vendor if kitchen appliances are out of order
• Assist with deliveries as well as internal and external shipments
• Maintain cleanliness throughout the office space, from running and unloading dishes in the kitchen to tiding up conference rooms and composting
• Monitor and order kitchen inventory. Restock the kitchen throughout the day
• Create and deactivate FedEx accounts as requested
• Prepare shipping labels for outgoing mail/packages
• Update historical excel document for orders.

Accounting/Finance Team Assistance:

• Enter bills and assist with sending out checks
• Prepare expense & specialty reports as requested
• Manage Payables email and collaborate with the Accounting team

General Office Collaboration:

• Serve as Receptionist when coverage is needed
• Direct guests to appropriate staff members and offices
• Coordinating and budgeting office events, such as ordering and setting up/breaking down lunches
• Point of contact for new hires, directing to IT and Hiring Manager

DESIRED QUALIFICATIONS:

• Outstanding problem-solving, and time management skills
• Must possess excellent oral and written communication skills
• Strong interpersonal skills and effective internal customer contact is required
• Strong sense of teamwork, including willingness to help when there is a need
• Must possess strong organizational skills and can prioritize responsibilities
• Must be fully proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Strong sense of confidentiality and discretion
• Ability to interact with all levels of internal and external personnel in a mature, professional manner

POSITION REQUIREMENTS: The requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable employees to perform the essential functions. Work is conducted primarily in an office; however, some positions may be conducted remotely via technology. While performing duties of this job, the employee may be regularly required for prolonged periods of time to:

• Use hands and fingers
• Communicate clearly both verbally and in writing with others
• Sit or stand at a desk
• Walk, stoop down, crouch, kneel or bend over
• Utilize a computer monitor with visual acuity
• Operate technology and other office machinery such as printers, fax machines, scanners, etc.

ADDITIONAL DUTIES: For Forbright Bank to remain efficient and nimble as a growing organization, team members are expected to exhibit a high level of flexibility regarding any duties that may be situationally assigned outside of this job description.
PERKS/BENEFITS:

• 401k + company match
• Remote or hybrid work schedules for most positions
• Bonuses for purchasing solar panels, electric vehicles, biking to work, etc.
• Paid subscriptions to Veterans Compost, Imperfect Foods, and more!
• Metro SmartTrip benefits ($50/mo)
• The Washington Post Top Workplaces 2023 winner
• 4 weeks PTO
• Comprehensive health, dental, and vision plans
• Best Workplaces for Commuters 2023 winner