Research Administrator Jobs

The Stanford University Graduate School of Education (GSE) is a top-ranked school of education, known for its prestigious faculty, rigorous graduate degree programs, and its impact on the quality of education across the world. The GSE is committed to developing leaders in education research, practice and policy. Our community includes over 60 faculty, 400 students, 200 staff, 14,000 alumni and countless people from the local and global communities we work with and impact.
This individual will serve as a key member of the Graduate School of Education Finance and Research Administration Team. This individual will support faculty sponsored research as well as finance activities related to the school and its associated centers.
Position Summary
Manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex. Perform finance functions and/or activities requiring advanced knowledge and application of internal policies, external regulations, precedents, and systems.
Your Primary Responsibilities Will Include
Research Administration

• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Develop and communicate reports supporting project status; create effective forecasting and decision aides.
• Develop, prepare, and finalize project budgets, and provide budget justification.
• May participate as a mentor and provide cross-training as needed, may cover for other research/finance administrators as needed.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
• Participate in and contribute to process improvements. Lead other staff in group projects.

To Be Successful In This Position, You Will Bring

• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Extreme attention to detail.
• Bachelor's degree and three years of job-related experience, or combination of education and relevant experience.
• Ability to complete Cardinal Curriculum I and II within first year in role.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Basic knowledge of governmental regulations.
• Ability to work well independently, but also to seek or offer assistance when needed.
• Excellent time management and organizational skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Competency in project management.
• Ability to understand, interpret, and communicate policies and procedures.
• Strong accounting skills; knowledge of accounting principles.
• Excellent oral, written, and communication skills.

Certifications And Licenses

• Cardinal Curriculum I and II must be completed to remain in this position.
• Certified Accountant or Auditor or similar credential desired.

Additional Duties Will Include
Finance

• Review and manage service agreement submissions.
• Respond to questions from GSE community members regarding Stanford finance policies and procedures.
• Perform and design adhoc analyses of large complex data sets; reconcile complex accounts.
• Develop and maintain desktop procedures and process documentation for area of responsibility.
• Construct and assemble data for budgeting and decision making; develop conclusions, and present high level summary of recommendations. May develop annual budget for individual department/unit.
• Support regular reporting and auditing.
• Review and approve transactions (credit card purchases, expense requests, journals, and fund transfers) to ensure compliance with Stanford business expense policies.
• Participate as a member of a project team; support new initiatives.
• Manage labor schedules and process labor distribution adjustments.

The expected pay range for this position is $80,000 to $108,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford Is For You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
How To Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, you must submit a cover letter and résumé along with your online application.

• Finalist must successfully complete a background check prior to working at Stanford University.
• This is a fixed-term position with an end date of one year and is renewable based on performance and funding
• Applicants to this position must be available to work in the United States without sponsorship for 2 years or more. OPT permit holders should confirm that they are eligible to work in the US at the Stanford GSE for two years or more.

Consistent with obligations under the law, the University will provide reasonable accommodation to any employee with any disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal opportunity employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or another other characteristic protected by law.