Research Administrator Jobs

Job Posting Details

Payroll Title: RSCH ADM 3

Job Code: 6206

Job Open Date: 5/2/23

Application Review Begins: 5/17/23

Department Code (Name): MSII (MARINE SCIENCE INSTITUTE)

Percentage of Time: 100

Union Code (Name): 99

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Classified Indicator (Personnel Program): PSS

Salary Grade: Grade 21

Work Location: MARS-4005

Working Days and Hours (e.g., Monday-Friday, 8am-5pm): M-F 8-5

Benefits Eligibility : Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable : Hybrid (Both UC & Non-UC locations)

Hiring/Budgeted Salary Range: The budgeted salary range that the University reasonably expects to pay for this position is $62,300/yr. - $75,000/yr.

Full Salary Range: The full salary range for this position is $62,300/yr. - $117,500/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Profile

The Marine Science Institute ranks internationally as a leader in marine and environmental research. Its researchers stand at the forefront of their fields, regularly redefining our current knowledge of marine science and policy. Over 300 research projects funded by more than 80 awarding agencies with a value over $100 million in extramural and intramural funding are administered by MSI each year. Research at MSI spans 14 disciplines supporting research projects involving faculty, professional researchers, technical staff, graduate and undergraduate students. MSI provides educational outreach activities through the REEF (Research Experience and Education Facility) with 20,000 visitors annually.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary Of Job Duties

Provides professional judgment, consultation and guidance to principal investigators (P.I.s) on the appropriate management of their awards. Works on strategic planning, high level analysis spending trends, and financial forecasting. Advises principal investigators and fund administrators on fiscal practices, expenditure activities, and specific agency regulations for extramural awards. Monitors, analyzes, and reports to federal, state and local agencies fiscal activities for extramural funds. Responsible for supporting all aspects of complex and high volume pre-award activities for the Marine Science Institute in a deadline driven environment. Acts as liaison and resource to the Sponsored Projects Office and approximately 100+ MSI principal investigators, other UC campuses and various private, state, and federal funding agencies. Provides support for select post-award activities and also various high visibility MSI business functions with broad campus impact.

Preferred Qualifications

• Demonstrated knowledge of effective grant funding processes, procedures and techniques
• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines.
• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to manage significant volume of transactions.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• 1-3 years Thorough knowledge of financial processes, policies and procedures.
• Bachelor's degree in related area and / or equivalent experience / training
• Ability to perform complex financial analysis and customized reporting.
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

Special Conditions of Employment

Satisfactory criminal history background check

UCSB is a Tobacco-Free environment

Vaccinations Programs - Including SARS-COV-2 (COVID-19)

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For More Information, Please Visit

• UC Santa Barbara COVID-19 Information
• Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
• August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement)
• University of California Policy on Vaccinations – With Interim Amendments

Equal Opportunity/Affirmative Action Statement

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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