Supply Chain Administrator (Home Office)

At Tocaya we use bold flavors and the best ingredients to proudly create our signature "Modern Mexican" cuisine. Our versatile menu is rooted in traditional Mexican recipes and naturally accommodates a variety of preferences including vegan, vegetarian, and gluten-free.

The Supply Chain Administrator will support and assist the procurement team with supporting the day to day business with our distribution companies, manage RFP bid packages, pricing audits, product complaints, routine product quality audits and product specifications.

Responsibilities:

• Assists in composing, tracking and communicating product commitments / contract expirations, etc.
• Coordinates all day to day responsibilities for all restaurants for distribution (such as LTO’s, promotions, menu roll outs, and product additions and deletions).
• Provide department administrative support to include submitting status forms and expense reports, track time-off, filing and distributing mail.
• Ensures that updated copies of 3rd party plant audits and Certificates of Insurance are filed electronically/manually for all suppliers. Forwards copies of insurance certificates to risk management dept.
• Coordinates the shipping of sample items to/from suppliers.
• Assists with ad hoc analysis projects (i.e. freight, redistribution, etc.)
• Receives, researches and follows-up on in-bound restaurant product complaints.
• Send restaurant closure communication to suppliers.
• Assists team members with composition of RFP’s, procurement agreements, New Supplier General Terms & Conditions, and Supplier Agreements
• Develops and maintains filing system for hard copies of RFP’s, contracts, agreements, and specifications.
• Retrieves poor QA samples received by stores and send to suppliers/lab for analysis.
• Management of Ecolab and Janitorial SOP and products
• Performs distributor price audits monthly
• Assists in updating and formatting of product specifications.

Qualifications:

• Excellent verbal and written communication skills
• Significantly detail oriented
• 2+ years restaurant experience preferred
• Ability to learn new things quickly
• Proficient with all Microsoft applications (Word, Excel, PowerPoint, etc.)
• Ability to interact in a professional manner with all levels of the organization
• College degree with business, hospitality or related field a plus
• Knowledge of contracting and negotiating a plus
• Quality-centric approach
• Problem solving ability
• Ability to manage multiple changing priorities in a fast paced environment

Job Type: Full-time

Pay: $28.00 - $32.00 per hour

Benefits:

• Referral program
• Health insurance
• Employee discount
• Dental insurance
• Paid time off
• 401(k)
• Employee assistance program
• Vision insurance
• Flexible schedule

Schedule:

• Monday to Friday
• 8 hour shift

COVID-19 considerations:
All employees are required to wear masks and maintain a high standard of cleanliness. Thorough cleaning is conducted nightly. Work stations have been evaluated and arranged to keep a six foot distance between employees whenever possible.

Work Location: In person