Accounts Payable Research Administrator Jobs

Bachelor's Degree preferred or equivalent combination of experience and education.

Requires minimum 2-4 years of computerized payroll and accounts payable experience. Certification from the American Payroll Association preferred.

Maintain employee records in employer sponsored benefit plans including adding, changing, and deleting.

Update and keep accurate benefit spread sheet on all employees to reconcile employee benefit provider bills for accuracy.

Manage and prepare all invoices and purchase orders and prepare checks for accurate payment.

Knowledge of payroll processing software and/or HRIS systems.

Research and resolve invoice discrepancies and issuesPrepares invoice aging analysis for management review

Excellent computer skills (ATS, Word, PowerPoint, E-Verify, background screening software, etc.).

Strong verbal and written communication skills.

If prior military, must be able to provide a DD214 discharge document with discharge status indicated, upon job offer.

Review, verify, enter, and upload personnel information into the payroll system

Review, verify, enter, and upload vendor invoices into the accounting system

Build positive relationships with and manage expectations of suppliers.

Supporting queries from wider finance team over the month end.

Provide support and holiday cover to the finance team.

Holds a bachelor’s degree in accounting or finance

Good communication and numerical skills.

This position can be either hybrid or remote based.

Proficient in MS Office programs, with advanced skills in Excel.

Excellent written and oral communication skills.

Minimum one year of related experience

great benefits, a supportive company culture, and opportunities to thrive and contribute to a high-demand market

High School diploma or graduation from an administrative program

8:00 am - 4:30 pm

Assist in knowledge management initiatives within the Research Administrative Team and Research Division.

Assist in project and budget management matters.

Submit expense reports and reimbursements for the Research Management Team and Research Administrative Team.

-Familiarity with project management software preferred.

Act as a project manager for Research Administrative Team projects and Research Division awards.

Collaborate with the finance team to ensure timely payments and address payment issues.

Partnering with Human Resources on various projects relating to benefits and more

Requires minimum of 2 year’s high volume AP or payroll experience

Strong knowledge of Excel and its functionalities

Self-starter and strong communication skills

Your responsibilities as our clients Payroll Administrator will include:

You will need the following required qualifications:

· Supports Vendor Management processes and related projects

· Excellent knowledge of data entry practices, principles, methods and techniques

· Manage NvoicePay payment processing third-party vendor software

· Partners with Budget Managers to identify opportunities to improve efficiencies and reduce costs

· Knowledge of 1099 reporting a plus

· Strong analytical skills with the ability to research and resolve difficult AP related problems

Full benefits and retirement plan with match

Manage vendor relationships and resolve any issues that arise

Manage aging reports and ensure timely payment

5+ years of experience in accounts payable

Strong knowledge of Excel and ERP systems

Excellent communication and interpersonal skills

Communication of work progress and significant issues with the General Manager and/or Regional Manager.

Report work progress and significant issues to the General Manager and/or Regional Controller.

Review accounts payable and prepare report for General Manager to approve.

Issuing corporate credit cards to employees including changing credit limits with approval from Vice President of Finance.

One year experience with accounts payable.

Good communication skills, both written and oral.

Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

Bachelor's degree in related area and / or equivalent experience / training

1-3 years Thorough knowledge of financial processes, policies and procedures.

Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

Ability to manage significant volume of transactions.

Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

Review/monitor grant spending and work with the appropriate parties to manage and/or resolve any issues or concerns.

2-3 years of experience in grant and contract administration

Strong written and oral communication skills

Guides and prepares PI’s and departmental administration through budget revisions, no-cost extensions, and/or related materials as necessary.

Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

Excellent time management and organizational skills.

Bachelor's degree and three years of job-related experience, or combination of education and relevant experience.

Strong accounting skills; knowledge of accounting principles.

Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.

3 years of experience in grant and contract administration

Strong written and oral communication skills

Review/monitor grant spending and work with the appropriate parties to manage and/or resolve any issues or concerns.

Familiarity with Microsoft Office Suite

Guides and prepares PI’s and departmental administration through budget revisions, no-cost extensions, and/or related materials as necessary.

- 5+ years of experience maintaining compliance, budget management, and submitting Grant Proposals and post award management

- 10 years of experience managing and coordinating research teams and studies

- Excellent communication and writing skills

- Knowledge of federal and state laws related to research

- Strong project planning, relationship building and presentation skills

- Master's Degree with 5 years of experience managing and coordinating research teams and studies

In this exciting role, you combine an interest in business with solid finance skills.

You must possess an associate degree in Finance or Accounting or have equivalent work experience in Accounts Payable.

Process & manage all vendor invoices quickly and effectively within the policies of Sandvik.

Open/Update vendor profiles in SAP and Basware Purchase Manager System.

Prior experience of SAP is a plus.

Shared service provider for 11 different company codes or divisions.

We offer best in class industry benefits:

Detail oriented with strong organizational skills

Excellent communication skills both written and oral

Critical thinker, active listener and effective time manager.

1-2 years previous accounts payable experience

This role is fully remote based.

Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification by completing continuing education requirements.

Understanding and application of basic internal control concepts, including adequacy and completeness in documentation during the daily management of sponsored subawards

Ability to learn and apply changing technologies related to research administration management

Respond to incoming inquiries from subrecipients and Duke grant managers regarding subaward issues.

Provide support to the subaward team manager as requested.

Ability to manage and prioritize multiple projects/tasks simultaneously

Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

Interact and build relationships with management other department team members & vendors

Experience in a supervisory/lead capacity

Detail oriented, professional attitude, reliable

Ability to communicate effectively verbally and in writing

Perform periodic review of allowances to identify potential missed or miscoded items