Receptionist - Remote Jobs

The Receptionist is responsible for providing a white glove experience to all of clients and their guests, whether on the phone or in person. Our Receptionist needs to make everyone feel welcome and well looked after. A proactive mindset, customer service demeanor, an eye for details, and a willingness to support other departments will ensure your success with us.

Job Duties

• Assist clients with finding an appropriate meeting room or resource, arranging alternatives and negotiating with other parties as required to find a solution for all parties
• Handle light administrative duties including expense reimbursements and miscellaneous projects as assigned. Handle sensitive and/or confidential document and information.
• Make conference room, catering, and visitor office reservations using reservation software and calendars
• Communicate with manager, appropriate department, or client as needed.
• Greet clients and visitors to the office with warmth and professionalism. Notify employees of visitor's arrival when necessary.
• Answer incoming calls received on a multi-line phone system, in a cordial, professional and timely manner. Transfer calls to appropriate individuals.
• Manage visitor card keys and parking validations and keep records/logs as required
• Order catering for events and meetings, ensuring orders are received on time and accurately

Job Qualifications

• Experience managing incoming calls on a mult-line phone system
• Experience with MS Office and Outlook in a professional environment
• Minimum (1) year office services experience preferably in a legal, banking or large corporate environment.
• High School Diploma or equivalent