Receptionist Jobs

100% onsite in San Francisco, 5 days a week

Our large, Fortune Technology client is ranked as one of the best companies to work with, in the world. As a global leader in 3D design, engineering, and entertainment software, they foster progressive culture, creativity, and a flexible work environment. They use cutting-edge technologies to keep themselves ahead of the curve. Diversity in all aspects is respected. Integrity, experience, honesty, people, humanity, and passion for excellence are some other adjectives that define this global technology leader.

You are the first person our visitors, guests, and employees meet at our San Francisco location. You greet and direct people, issues, and deliveries to the appropriate department or employee. You perform all work with the primary goal of customer satisfaction, and maintain a diligent sense of safety and security for the building.

Minimum qualifications

• Experience with maintaining\activating employee visitor badges
• Experience with vendor management, corporate security and safety programs a plus
• High School diploma or equivalent
• Excellent oral and written skills and proficiency with all Microsoft Office applications is required
• Regular attendance and punctuality

Responsibilities

• Act as point of contact in case of an emergency or disaster, coordinating with Workplace staff
• Pre-register guests using visitor system tool
• Answer inquiries directly or direct to appropriate employee. Communicate with employees on site-specific issues.
• May assist with conference room bookings. May assist Workplace staff with event support and event calendar.
• Maintain security requirements by ensuring visitors sign into electronic visitor kiosk and by distributing guest badges. Cover other receptionist lunch breaks as required.
• Assist with departmental purchases, payment and tracking as it pertains to vendors
• May be required to create and regularly update internal web pages and Slack Channels
• Maintain professional appearance of building lobby or reception area.
• Ensure that unauthorized individuals are not granted access to buildings. Ensure that employees are using proper access badges. Alert Security or Workplace staff of any disturbances or potentially dangerous situations.
• Receive and route all deliveries at the front desk. Interact with vendors, couriers and delivery personnel. Contact appropriate employees to accept deliveries.
• Assist with BIM 360 ticket reporting and event tracking
• Provide continuous coverage for the front desk. Greet visitors and notify personnel of visitor arrival. Monitor employee and visitor flow in and out of buildings.