Human Resources Administrative Coordinator

The Human Resources (HR) Coordinator oversees smooth and effective recruitment and onboarding for the Welcome Center in Phoenix. The position will also provide aligned recruitment services for the Tucson and Glendale offices, including administration of offer letters, new hire forms, and vacancy tracking, and turnover metrics. The position will support onboarding in the Welcome Center and be present for general HR counsel a minimum of two days per week.

Major Responsibilities:

• Screen candidates and/or serve as a neutral interviewer on request, particularly for locally managed requisitions.
• Send first day emails to new hires prior to start date, notify front desks of upcoming new hires.
• Coordinate with HQ recruiters on job offers as needed.
• Serve as an internal resource for recruitment efforts for all Arizona offices.
• Human Resources Administration
• Post any locally managed requisitions in the applicant tracking recruitment system.
• Conduct Welcome Center onboarding, assist with Tucson and Glendale onboarding as requested.
• Provide administrative recruitment support to all Arizona offices, including filing of new hire forms, tracking time to post and time to fill.
• Ensure all Welcome Center I-9 documents are completed in a timely manner.
• Review offer letters sent to new hires (across all Arizona offices).
• Escalate issues to the HR Manager and connect staff with appropriate HR-related training and other resources.
• Work with hiring managers to develop job descriptions for new roles. Use internal resources to ensure job descriptions are in alignment with salary levels and titling practices.

Job Requirements:

Education

Bachelor’s degree or equivalent directly related experience required.

Work Experience

Minimum 3 years of related professional experience.

Language Skills

Fluency in English required. Fluency in Spanish preferred.

Demonstrated Skills & Competencies

• Demonstrated ability to work effectively with stakeholders at all levels.
• Strong analytic problem-solving skills with attention to detail.
• Valid driver’s license and access to a personal, insured vehicle.
• Highly organized self-starter with demonstrated problem-solving and follow-through ability, and proven success in managing multiple and diverse priorities under pressure.
• Excellent verbal and written communication skills as well as an overall ability to be clear and concise in all communications.
• Ability to manage and work through change in a proactive and positive manner.
• In accordance with Arizona State law, must possess or be eligible to receive a fingerprint clearance card.
• Ability to work some evenings and weekends as needed.
• Highly proficient in Microsoft Office suite.
• Ability to work both independently and in a dynamic, cross-functional global team structure.
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time in a demanding, fast-paced environment.

Work Environment:

• Ability to safely lift 30 pounds.
• Standard office work environment combined with some travel throughout service delivery area.

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.