Human Resources Administrative Assistant

About the role:

J.Crew Group is seeking an Administrative Assistant to support members our Human Resource Leadership Team. In this role you will support the VP – Talent Acquisition & DEIB, VP – Benefits & HRIS, and VP – HR Business Partner for Factory with day to day scheduling coordination, supporting in-office and remote events and handling travel and expense logistics.

Role + Purpose:

• Compile expense reports and coordinate review with leaders of expense reports for approval
• Partner with Chief People Officer’s assistant as needed
• Work closely with the HR leaders during the day on status of meetings and appointments.
• Order and distribute office supplies
• Other projects, as requested
• Coordinate meeting schedules and book conference rooms. Update calendar events as necessary throughout the day.
• Organize lunches and other team events as needed
• Arrange and coordinate domestic and international travel arrangements and logistics, including international visas and passport renewals
• Regularly review and prioritize email, phone, and other forms of correspondence handling and screening telephone calls from vendors, employees, and cold calls
• Support leaders with new hire requests and IT setups.
• Assist with the management of vendor contracts, vendor set up, and invoice tracking using company systems
• Liaise with building security and JCG reception to receive outside guests for HR meetings.

Qualifications:

• Proficient in Microsoft Suite
• An individual who is outgoing, works well under pressure, is a team player and a liaison and point person for the HR Leaders
• Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality
• Workday knowledge (a plus)
• Organize own work, coordinate projects, set priorities, meet deadlines and follow up on assignments with minimal supervision and direction
• Must have strong interpersonal skills and have the ability to create relationships within the HR Team and with other departments
• Flexibility to take on new requests
• Highly professional demeanor
• Proactive in asking questions and making suggestions

Hours: 8:30am to 5:30/6:00pm, occasionally later. Hybrid Role

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$26-28 Hourly Pay