Human Resources Confidential Secretary

Location: Schenectady, NY Category: Professional Posted On: Tue Jun 20 2023 :

SUNY Schenectady County Community College is seeking a full-time Human Resources Confidential Secretary. Reporting to the Executive Director for Human Resources, the Confidential Secretary in the Office of Human Resources assists in the administration of the College's human resources functions, including recruitment and employment activities, classification and compensation, benefits, management of performance and evaluation files, and training and professional development. The Confidential Secretary also assists the Executive Director in ensuring compliance with federal and state regulations governing personnel.

Responsibilities

• Performs other duties as assigned
• Maintains and updates new employee onboarding packets
• Types and copies, reports and documents, including confidential reports
• Answers frequently asked questions from applicants and employees relative to their application status, onboarding, benefits, HR system inquiries, and standard policies and procedures; refers more complex questions to appropriate staff or management.
• Assists with the planning and coordination of special events such as the employee service awards program, benefits enrollment, professional training and development
• Coordinate's the office's management of maintaining accurate and complete personnel files including the preparation of new files and purging of inactive files
• Maintains, updates, and resolves all internal and external benefit inquiries
• Provides clerical support to the HR department
• Orders office supplies
• Assists in compiling information and statistics for labor relations, collective bargaining units, and Middle States reporting
• Serves as the primary administrative support to the Executive Director
• Screens callers and visitors to determine the nature of the inquiry and provides assistance or makes referrals as necessary
• Data entry in Banner pertaining to adding, changing, and or deleting employee personnel
• Assists the Assistant Director for HR with administrative duties with regard to recruitment such as scheduling interviews, scheduling new employee orientation, conducting background checks, drafting of employment offer letters, creating personnel files
• Maintains the integrity and confidentiality of human resource files and records
• Assists with policy development, implementation and communication of polices
• Maintains appointment calendar
• Works with office staff to update and maintain documents on Sharepoint and College website
• Serves as the lead point person for the College's Workplace Violence Program reviewing and assessing workplace violence in every location of the College as well as implementing Public Employee Safety and Health (PESH) program and maintaining the workplace violence log for annual compliance
• Opens, stamps and sorts incoming mail and answers general correspondence
• Maintains a database of employees for service awards, tenure, and promotions

Job Requirements

Minimum Qualifications:

• Strong analytical and problem-solving skills
• Bachelor's degree
• Organizational skills and attention to detail
• Ability to interact with people at all levels
• Can work independently
• Interpersonal with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy
• Successful candidate must be customer service oriented and possess excellent written and verbal communication skills, be able to prioritize workflow, multi-task, and be resourceful.
• Proficient with Microsoft Office Suite
• At least three (3) years of progressively responsible experience in the human resources field
• Excellent time management skills with a proven ability to meet deadlines

Preferred Qualifications

• Experience working in higher education
• Knowledge of Interview Exchange applicant tracking system
• Knowledge of HR Banner enterprise system

Special Information

• VISA sponsorship is not available for this position
• Offers of employment will be conditional based on the successful completion of a background check and verification of official college transcripts

Additional Information

Salary: $50,000