Human Resources Coordinator Jobs

Reporting to the CHRO, the Human Resources Coordinator plays a key role in the overall operations of UTS’ Office of Human Resources (“HR”) functions with a focus on payroll administration, employee recruitment, onboarding and off-boarding, maintaining employee databases, benefits administration, HR-related invoice processing, employee relations, and other HR-related administrative functions, as assigned.

The incumbent will work independently and strategically to manage all HR-related actions for UTS’ employees. This position ensures the bi-weekly and monthly payroll process adheres to established UTS guidelines and employment laws. The incumbent will independently plan and prioritize payroll responsibilities according to time constraints and deadlines responding to payroll inquiries in a timely and efficient manner while demonstrating the service values and standards representative of UTS and the Office of Human Resources. The incumbent performs a broad range of HR-related services and interacts directly with all levels of employees as necessary and is expected to maintain confidentiality and exercise professional discretion with sensitive matters.

DUTIES AND RESPONSIBILITIES:

• Act as back-up to CHRO and serve in their absence.
• Benefits administration duties, including managing the annual Open Enrollment process for all employee benefit plans (medical, dental, vision, flexible spending plans, LTD, STD, Life and AD&D Insurance, pension, and commuter benefits); in addition, enrolling/disenrolling employees when appropriate during the plan year.
• Maintain compliance with Federal, State and Local guidelines relative to all areas of employee relations issues.
• Newly hired employee onboarding duties, including the distribution of required pre- employment paperwork and related benefit plan(s) information to the selected candidate, entering new employee data into the Paycom payroll system, and orienting new employees to HR policies and procedures.
• Payroll-related duties, including ensuring that all Personnel Action Forms (“PAFs”) for employees who have been hired/terminated/promoted/or changed positions, have been prepared accurately and have been approved on a timely basis; all employee time cards have been completed and approved on a timely basis to process the biweekly and monthly payrolls successfully.
• Coordinate, develop, and deliver training on a variety of HR topics.
• Preparing ongoing HR departmental reports
• Auditing and preparation of HR-related invoices, including benefit plan premiums which must be processed on an accurate and timely basis (monthly, quarterly, and annual, as appropriate)
• Recruitment activities, including the placing of job postings on various sites, receiving and reviewing candidates’ resumes prior to distributing to the departmental hiring manager, setting up meetings for candidates and the hiring manager/committee, and preparing and sending Offer Letters to the selected candidates.
• Other duties:
  • Preparing ongoing HR departmental reports
  • Coordinate, develop, and deliver training on a variety of HR topics.
  • Maintain compliance with Federal, State and Local guidelines relative to all areas of employee relations issues.
  • Act as back-up to CHRO and serve in their absence.
  • Other duties as assigned
• Employee relations duties, including serving as a knowledgeable resource to hiring managers and staff regarding general HR inquiries, practices, and policies (e.g., time and attendance, benefit plans, etc.);
• Other duties as assigned

QUALIFICATIONS:

• Able to manage highly sensitive and confidential communications with discretion and integrity
• Bachelor’s degree required
• Meticulous attention to detail and strong organizational skills with demonstrated ability to manage multiple tasks and follow through.
• Superior computer skills including skills with payroll systems, databases, spreadsheets, and presentation tools to compose and prepare data analysis, reports, summaries, correspondence and other materials
• Must be available to work beyond the 35 hour work week, when necessary
• Outstanding written and oral communications skills
• Demonstrated knowledge of payroll management, HR functions, and employment laws
• Minimum of 3 years directly related HR experience (previous experience in a higher education environment preferred)

Salary: $70,000/year

please send a cover letter and resume to [email protected] and please indicate the specific job title in the subject line.

Union Theological Seminary is an Equal Opportunity Employer and acts in accordance with applicable laws in all of our hiring and employment practices. Union considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, ability, marital status, sexual orientation, or any other protected factor under federal, state, or local law.

Questions?
Please contact Chief Human Resources Officer, Diana Torres-Petrilli | (212) 678-8011