Human Resources Assistant Jobs

Location:

Delhi, NY

Category

Staff

Posted On

Thu Aug 24 2023

SUNY Delhi seeks a dynamic, forward thinking, and engaging Human Resources Assistant. The ideal candidate will have excellent written and oral communication skills, demonstrated ability to organize work, analyze data, set priorities, work as a team and provide excellent customer service.

SUNY Delhi prides itself on being a welcoming college community for all. Diversity, equity, and inclusiveness are integral components of the highest quality academic programs and the strongest campus climate. The college seeks a wide range of applicants for its positions so that inclusive excellence will be affirmed.

This position reports to the Director of Human Resources. The primary responsibility of the position includes entry of payroll transactions, tracking and monitoring performance management, and assisting with benefits.

The Human Resources Assistant works with confidential, deadline driven and sensitive matters utilizing a significant amount of independent discretion. This position requires the ability to review, interpret and communicate complicated information related to employment with SUNY.

Duties And Responsibilities Include, But Are Not Limited To

• Review and approve requisitions in the Applicant Tracking system for data entry.
• Creation and maintenance of the personnel and payroll records for new hires in the SUNY portal (to include hierarchy and create organizational charts). Works closely with the Office of the Comptroller regarding payroll entries, discrepancies, and approvals.
• Assist with employee labor relations.
• CSEA Probationary reports - tracking, training and following up as needed.
• Student Employment Management
• Performance management - tracking and monitoring probationary reviews and performance evaluation notifications for UUP (June) employees. Working with Hiring Managers and employees to respond to questions related to probationary reviews and performance evaluations.
• Entry of payroll transactions entries adhering to strict deadlines into PayServ and/or NYSTEP. This includes: administrative, federal college work study and student payrolls, retirement enrollment and loan transactions.
• Generate administrative reports upon request (from senior leadership, institutional research, provost office, business and finance)
• Audits - HR and payroll transactions, providing guidance and training for faculty and staff related to Payroll and HR transactions as needed.

Assisting in the investigation and response to contract employee grievances.

• Assist with Benefits. Provide backup for the benefit administrator being familiar with health/dental insurance, retirement programs and miscellaneous benefits.
• Backup for the Front Desk and other duties as assigned
• Receive, log and prepare ADA paperwork.
• Coordinate Employee Appreciation Day activities.

Job Requirements

• Excellent written and oral communication skills necessary.
• Bachelors Degree and relevant professional experience, or Associates Degree and two years of relevant professional experience required.
• Ability to maintain confidential/sensitive information.
• Strong analytical, computer, problem-solving and attention to detail skills required.

Preferred Qualifications

• Experience in an unionized environment and/or public sector.
• Knowledge of State, Federal employment regulations and laws.

Additional Information

• This is a full-time, 12-month Management Confidential position
• Budget Title: Personnel Assistant
• Salary - $45,000
• This position offers full New York State Management Confidential (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/MCunclassifiedbenefitsummary-July-2023.pdf)
• DOQ
• Reports to: The Director of Human Resources

benefits, which are among the most comprehensive in the country with an excellent fringe benefits package

• If you need a disability-related accommodation, please contact [email protected].
• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].
• SUNY Delhi has a strong commitment to Affirmative Action and Cultural Diversity. The College welcomes responses from women, minorities, individuals with disabilities, and veterans.
• SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.
• Click here for more Information for Prospective Employees (http://www.suny.edu/benefits/newprospective-employees/)

Clery Statement

Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Delhi online. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Delhi University Police Department at 607-746-4700.