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Related keywords
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Administrative Assistant, Human Resources And Diversity & Inclusion
Company | National Basketball Association (NBA) |
Address | New York, NY, United States |
Employment type | FULL_TIME |
Salary | |
Category | Spectator Sports |
Expires | 2023-07-30 |
Posted at | 10 months ago |
WORK OPTION: Hybrid
- Coordinate and manage planned activities and events by ensuring all logistical components are secured to include but not limited to registrations, reservations, securing equipment/products/event space, travel arrangements, partnerships with other internal and external stakeholders such as the conference and events team, information technology, security, volunteers, etc.
- Support Human Resources and Diversity & Inclusion department team members as needed with tasks such filing, ordering office supplies, organizing mail and overseeing shipping of packages
- Complete a broad variety of administrative tasks for the Human Resources and Diversity & Inclusion departments including:
- Provide administrative support at the direction of the Senior Executive Assistant to the Chief People Officer & Chief Diversity, Equity and Inclusion Officer
- Composing and preparing confidential correspondence, itineraries, and agendas
- Submit guest registration requests, greets, and announces all external meeting attendees and incoming visitors
- Event coordination for large scale Diversity & Inclusion summits and logistics
- Secure conference rooms for meetings and ensures that Audio Visual needs are addressed and prepared prior to meetings (sets up of teleconferences and Zoom meetings) and handle catering and hospitality requests for meetings with external guests
- Managing an active calendar of appointments
- Compiling documents for travel-related meetings
- Handle special requests as delegated by the Senior Executive Assistant for the Human Resources leadership team and Diversity & Inclusion team on ad-hoc projects
- Perform a variety of accounting activities, such as preparing and reconciling department Business Travel Account, Purchasing card & Meeting card expenses
- Coordinate large department orders for special events and off-sites (supplies, merchandise, catering, etc.)
- Preparing travel and expense reports and ensures complete and accurate information is available
- College degree with foundation in Human Resources preferred
- Exceptional interpersonal skills and effectiveness in communicating across all levels of an organization
- Takes direction well
- Takes the initiative and Is proactive in identifying ways to improve outcomes
- Advanced aptitude with all Microsoft Office applications including Word, Excel and PowerPoint
- Excellent oral and written communication skills
- Track record of successfully working as part of a team, in a fast-paced office environment
- Ability to maintain a high degree of confidentiality concerning all matters
- Creative problem-solving skills
- Ability to manage multiple projects at one time with varying deadlines
- Comfortable receiving feedback
- Performs independent project-based work with little supervision
- Organized, strong attention to detail, efficient
- Operates with the highest level of personal integrity and ethics
- Strong work ethic, reliable
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