Executive Coordinator Jobs

About Ascendion:

Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.

Ascendion | Engineering to elevate life

We have a culture built on opportunity, inclusion and a spirit of partnership. Come, change the world with us:

Build the coolest tech for the world’s leading brands

Solve complex problems – and learn new skills

Experience the power of transforming digital engineering for Fortune 500 clients

Master your craft with leading training programs and hands-on experience

Experience a community of change-makers!

Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

Job Title: Briefing/Administrative Executive

Job Responcibilites:

• Help facilitate and organize all EBC meetings, including managing all calendar scheduling, executive speakers, and room preparations
• Manage end-to-end logistics for executive meetings (customers/prospects/partners) to ensure a flawless experience for the customer.
• Serve as point of contact for security, facilities, A/V, etc.
• Maintain inventory of all supplies and customer schwags.
• As the face of the EBC, serve as the main point of contact for customers, sales teams, and Pure executives for any “day-of” needs.
• Handle the distribution and collection of briefing feedback forms, including entering feedback data into the briefing management system and providing results to the account and the speaker team.
• Provide concierge-style service to all customers; meet and greet them as they arrive at reception and escort them to the EBC and their briefing room.
• Maintain a professional environment in the Briefing Center.
• Coordinate catering orders for all engagements, including the setup/breakdown and cleanup and refresh coffee/drinks in briefing rooms as needed.
• Collect all necessary information for each briefing with the account team and ensure the briefing form has been completed in its entirety.
• Assist the Program Manager/other team members on special projects as needed.
• Provide logistical/concierge support for customers and account teams, including dining, transportation, translation service, lodging, and entertainment reservations.
• Manage pre-engagement arrangements before the start of the briefing, which includes the cleaning and setup (meeting logistics – agenda, Zoom invites, feedback forms, name tents, badges, A/V setup, pad/pen, etc.)

Want to change the world? Let us know.

Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let’s talk!