Executive Administrative Assistant/Coordinator (Remote)

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

At U.S. Bank, we're passionate about helping customers and the communities where we live and work. The fifth-largest bank in the United States, we’re one of the country's most respected, innovative and successful financial institutions. U.S. Bank is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors.

This role reports to the leader of the talech team. At talech, our mission is to use technology to empower business owners with the tools and insights needed to grow their business and achieve their goals. With talech software, business owners can streamline operations, grow sales, and understand their business. We are looking for an Administrative Business Partner who is energized by our mission. You anticipate the needs of key leaders. You help the entire team stay focused on the most important things by actioning business and administrative issues in advance. You act with urgency. You strategically focus your efforts to maximize the team’s impact. You are organized and able to communicate effectively with people across multiple business areas, functions, and levels. While you will work behind the scenes, you will power the potential of the people you support as well as the business owners we serve. 
Your responsibilities include building and executing on administrative systems and processes—which include, but are not limited to: 

• Coordinating access and approval for hardware, software, and bank badge access for the executive team
• Helping support the Palo Alto office location by coordinating team visits, team meals, and general office maintenance.
• Actively participating in planning, execution, and post-meeting activities for executive in-person meetings and team in-person moments that matter  (e.g., capturing key discussion points, synthesizing them, and sending summaries)
• Maintaining up-to-date org charts, access, and distribution lists (e.g., team and all employee list)
• Assisting with meeting coordination and calendar management for talech leaders
• Ordering and maintaining technology and workspace management for staff
• Supporting talech co-leaders and leadership team—e.g., arranging travel, owning special projects, organizing team gatherings, responding to requests for information, organizing office space

Basic Qualifications

• Five to eight years of experience in administrative and support staff activities
• High school diploma or equivalent

Preferred Skills/Experience

• Ability to take responsibility for multiple tasks/projects and deadlines simultaneously
• Ability to handle multiple tasks at one time and perform well in challenging situations
• Broad set of organizational skills to enable the team to focus 
• Strong computer skills, especially Microsoft Office applications
• Excellent verbal and written communication and grammatical skills
• Strong customer service focus and skills
• Growth mindset and willingness to learn new things (e.g., computer software and bank systems)
• Flexibility with schedule (overtime and travel may be required)
• Ability to listen to understand and use good judgment in solving problems and resolving conflict
• Attention to detail and the ability to work independently and with urgency

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.
Learn how the way we work at U.S. Bank drives meaningful relationships with our customers and collaboration across the company.
Benefits:
Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):

• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Short-term and long-term disability
• Up to 11 paid holiday opportunities
• Adoption assistance
• Basic term and optional term life insurance
• Healthcare (medical, dental, vision)
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

EEO is the Law
U.S. Bank is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors. Applicants can learn more about the company’s status as an equal opportunity employer by viewing the federal KNOW YOUR RIGHTS EEO poster.
E-Verify
U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.
The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, US Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401k contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $25.96 - $34.62 - $38.08
U.S. Bank will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.