Senior Executive Coordinator Jobs

Manage end-to-end logistics for executive meetings (customers/prospects/partners) to ensure a flawless experience for the customer.

Assist the Program Manager/other team members on special projects as needed.

Solve complex problems – and learn new skills

Experience the power of transforming digital engineering for Fortune 500 clients

Master your craft with leading training programs and hands-on experience

Experience a community of change-makers!

Manage internal and external partners (property management, suppliers, vendors, service providers, cleaning staff, etc.)

3+ years of relevant experience in a workplace, office manager, executive assistant or in an equivalent role

Ability to effectively communicate to all levels of employees, management, visitors and outside sources

Create an outstanding experience for our team members and guests

Optimize employee onboardings and other areas of employee experience

Manage day-to-day functions for the CEO including scheduling, travel arrangements, meeting preparation, email prioritization, communications, executive events, expense reports, etc.

Be the primary contact for the functional organization. Model strong communication skills to engage with senior leadership members.

Develop a network within the administrative team in Takeda to answer questions, solve problems, and execute responsibilities.

Manage confidential documents and correspondence, including letters, reports, emails, presentations, and memos, with the utmost discretion.

Effectively prioritize and manage multiple projects with differing deadlines to successful completion for the head of the department and leadership team.

Partner with team members to help project manage specific initiatives.

Show confidentiality in the execution of all responsibilities.

WHERE YOUR CAREER IS A FORCE GOOD (Key Responsibilities)

Health Spending Accounts & Flexible Spending Accounts

Disability and Insurance: Short + Long Term

Join us—Where your Career is a Force for Good!

Work where your career is a force for good.

WHAT YOU NEED TO KNOW (Job Overview)

Ability to interface and collaborate in a complex matrix management environment.

Coordinate, manage and drive special projects and initiatives with other departments, teams and/or organizations at the direction of the Executive.

Prepare, manage, and update spreadsheets, reports, binders, meeting minutes and other reference materials to help prepare for meetings and projects.

Identify conflicts, flags problems for possible interventions and reconcile/correct course as appropriate. Ascertain which events require Manager’s presence.

Maintain and manage Outlook contacts for Executive, MP, Partner, or Manager.

Develop and maintain a broad and deep knowledge of law firm practices, processes, and protocol. Have strong knowledge of various players.

Bachelors Degree in Secretarial Science, Business Administration or related discipline or and equivalent work experience

Minimum of 5- 8 +years of experience supporting senior-level executives.

Strong interpersonal and communication skills.

Make travel arrangements and prepare expense reports, ensuring accuracy and adherence to corporate policies and division guidelines.

Organize key team events and activities, including all-hands meetings.

Coordinate with and greet outside visitors in a professional manner, as needed.