Executive Assistant//40 $ Jobs

Full-Time

,

Seattle or Remote

Lexion is seeking a highly organized and proactive individual to join our team as an Executive Assistant. In this role you will provide comprehensive administrative support to our team of 3 executives, ensuring smooth and efficient operations.

The ideal candidate will possess exceptional communication and project management skills, strong attention to detail, and the ability to manage multiple tasks in a fast-paced startup environment. This role requires a high level of professionalism, problem solving, discretion, and the ability to handle sensitive information with confidentiality.

• Screen and prioritize incoming calls, emails, and correspondence, and respond independently when appropriate.
• Support the People and Marketing team with the planning and execution of events.
• Serve as the primary point of contact and provide administrative support to the executive team, including email and calendar management, scheduling individual and company meetings and events, and owning travel planning and arrangements.
• Prioritize and manage multiple projects simultaneously, following through on tasks to ensure timely completion.
• Conduct research, compile data, and prepare reports for various projects and initiatives.
• Prepare correspondence, communications, agendas, presentations, and notetaking as required.
• Prepare and process expense reports, invoices, and other financial documents.
• Assist in the preparation and coordination of board meetings, including the distribution of materials and follow-up on action items.

You don't have to check all the boxes, but we believe these skills and experiences will help a candidate be successful in this role:

• Strong problem-solving skills and the ability to anticipate needs and proactively address them.
• Demonstrated ability to work independently with minimal supervision and as part of a team.
• Proficient in using productivity tools such as Google Suite and project management software.
• Exceptional organizational and time management abilities, with the capacity to prioritize tasks effectively.
• Strong interpersonal skills, with the ability to interact effectively with individuals at all levels, both internally and externally.
• Ability to maintain professionalism and confidentiality at all times.
• Excellent written and verbal communication skills, with strong attention to detail.
• Proven experience as an executive assistant or in a similar administrative role.

• Build category-defining products
• A chance to be an early member of the team, with equity to match
• Inclusive and collaborative environment
• Work with world class talent (ex Facebook, Google, Amazon, Microsoft, SurveyMonkey, The Allen Institute for AI).
• Unlimited PTO policy
• Make an impact, and help make everyone more efficient at their job
• Location: Remote (but strong preference given to WA based candidates as the entire senior leadership team is located in WA)
• Excellent medical, dental and vision coverage
• Salary range: $70,000-$100,000 base salary plus bonus (will depend on years of relevant experience, skills, and location). If you’re earlier in your career in this role, then your compensation will be on the lower end of the range.
• 401k plan with company match

Lexion is on a mission to streamline business operations. Our software uses AI techniques to eliminate routine document review work for legal, finance, IT, procurement and operations teams, freeing them to focus on higher value tasks.

• Lexion was founded at the Allen Institute for Artificial Intelligence. Our team is comprised of a unique combination of: world class natural language processing experts; seasoned large-scale product builders; and veterans of Amazon, Meta, Microsoft, Google and more.