Executive Assistant- Up To $120K

MASSACHUSETTS APPLICANTS ONLY

Job Summary:

My client in the wellness/healthcare industry is seeking a highly organized and motivated Executive Assistant to provide comprehensive administrative support to our C-Suite executives. The ideal candidate will be a proactive and detail-oriented professional with exceptional communication skills, capable of maintaining confidentiality and multitasking effectively. This role requires a strong ability to manage competing priorities, exercise sound judgment, and work both independently and as part of a team. As an Executive Assistant, you will play a crucial role in ensuring the smooth functioning of our organization, supporting senior executives, and contributing to the overall success of our wellness programs.

Responsibilities:

• Maintain and update confidential files, records, and databases, ensuring accuracy and accessibility.
• Coordinate and organize meetings, conferences, and special events, including logistics, agenda preparation, and material distribution.
• Provide comprehensive administrative support to the C-Suite executives, including calendar management, travel arrangements, expense reporting, and meeting coordination.
• Serve as the main point of contact for internal and external stakeholders, maintaining professionalism and confidentiality in all interactions.
• Assist with the preparation and distribution of executive communications, including emails, announcements, and memos.
• Proactively manage executive schedules, prioritize appointments, and ensure timely attendance at meetings and events.
• Prepare and edit correspondence, reports, presentations, and other documents for executive review.
• Stay informed about industry trends, best practices, and relevant news to support the executives in staying up to date.
• Other duties as needed.
• Collaborate with cross-functional teams to facilitate effective communication and coordination across departments.
• Act as a liaison between the C-Suite executives and internal/external stakeholders, fostering positive relationships and facilitating open communication.

Qualifications:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills, including strong editing and proofreading abilities.
• Strong interpersonal skills and the ability to interact professionally with individuals at all levels of the organization.
• Bachelor's degree in business administration, communications, or a related field is required.
• Discretion and ability to handle sensitive information with confidentiality.
• Flexibility and adaptability to thrive in a fast-paced, dynamic environment.
• Ability to work both independently and collaboratively as part of a team.
• Exceptional organizational and time management skills, with the ability to handle multiple tasks and deadlines simultaneously.
• Experience in the wellness or healthcare industry is a plus, but not required.
• 4+ years of Executive Assistant experience supporting C-Suite executives is required.
• Proactive and self-motivated, with a strong sense of ownership and accountability.