Personal Assistant To Executive Jobs

Essential Experience and Job Requirements:

At least 10 years’ experience as a Personal/Executive Assistant in a similar role supporting senior level executives/leaders

High standard of administrative and analytical skills, including organization, prioritizing, and forward planning

Excellent professional communication, strong interpersonal and networking skills across multiple teams, locations, and cultures

Expenses – prepare and submit expense reports on a monthly basis.

Maintain a professional and safe office environment; proactive in meeting office HSSE standards.

Exceptional organizational and time-management skills, capable of effective multitasking.

Strong negotiation skills and a track record of successful vendor management.

Skilled in communication and collaboration, adept at managing complex interactions and handling extensive communications across inside and outside contacts

Skillfully negotiate terms and costs with external vendors to secure favorable outcomes for the Principal.

Maintain and synchronize multiple calendars, manage schedules, and prepare the Principal for engagements.

Book extensive travel arrangements, paying special attention to preferences. You'll help book and manage travel for the family and support staff/crews.

Manage personal calendar, including scheduling personal appointments and pay bills

Liaison with house managers at multiple homes, deal with vendors and service people

5+ years of experience in a prior EA role at venture-backed startup, hedge fund or PE industry

Financial services selling experience and/or work experience (M&A/IB/Private Equity/Consulting) a plus

Demonstrates excellent communication skills, written and verbal

Excellent interpersonal skills, ability to adapt to different personalities and work styles

Providing all administrative support such as calendar management, email correspondence, expense reporting, document management, travel arrangements, etc.

Experience in customer service or as an administrative or personal assistant.

Strong computer skills (Excel, PowerPoint, Word, Google Suite)

Full benefits package (Medical, HSA, FSA, Dental, Vision and Life insurance)

In addition to administrative support, providing personal administrative support such as running errands and personal scheduling.

Ensuring that schedules and deadlines are being followed

Manage multiple busy calendars with heavy internal/external communication

7+ years’ experience of C-Level/Founder support

$150k - $200k + Bonus, Excellent Benefits

Coordinate and organize heavy international/domestic travel schedules with detailed itineraries

Handle and organize important/confidential documents and files

Plan and execute events, dinners, and other occasions

· Minimum of 6 years of experience as a Personal Assistant

Salary, Health benefits, Paid Vacation

· Schedule appointments, meetings - both business and personal

· Coordinate travel (business and personal)

· Research hotels for trips

· Keep the calendar (business and personal) when the Chairman is in NYC (3 months a year)

· Minimum of 6 years of experience as a Personal Assistant

Salary, Health benefits, Paid Vacation

· Schedule appointments, meetings - both business and personal

· Coordinate travel (business and personal)

· Research hotels for trips

· Keep the calendar (business and personal) when the Chairman is in NYC (3 months a year)

Extensive calendar management and complex travel arrangement experience.

Excellent time management and organizational skills.

Handle inbox management and correspondence.

Accurately manage multiple dynamic calendars, including business and personal appointments, meetings, and events.

Handle all travel arrangements and logistics coordination, ensuring a well-considered and seamless travel experience.

Serve as project manager for interior design, installation, and renovation projects.

Manage all incoming and outgoing communications

Coordinate and schedule calendar appointments

Ability to handle multiple tasks while staying organized

Manage incoming communications, including emails, calls, and messages, and respond on behalf of the individual when necessary

Oversee/manage schedules and billings and coordinating deep cleaning across all stores

Work closely with outside vendors/contractors and manage various operational projects,

Must have prior experience as a Personal Assistant

Maintain and update the calendars, scheduling appointments, meetings, and personal commitments

Coordinate and prioritize conflicting appointments and events

Coordinate and handle correspondence with vendors and various business partners, ensuring effective relationship management.

Executive Personal Assistant to CEO - Midtown Asset Management Firm - $100K-$140K

Skillfully prioritize daily tasks to ensure smooth operations and minimize interruptions, thereby upholding business continuity.

Efficiently manage the executive's calendar, including both professional and extensive personal commitments.

Proficiently manage expense reports and maintain accurate records using Excel spreadsheets.

5+ years of office administration experience supporting C level executives.

Ability to work with a broad range of people including clients, management and employees

Project manage CEO’s directives; delegating duties and ensuring work is completed for both corporate and household staff.

Act as liaison to House Manager/staff at all residences

Excellent organization and prioritization skills, with the ability to handle multiple priorities and deadlines.

Knowledge of PR related software (Cision, Meltwater, TrendKite, Sprout, Hootsuite) is preferred but not required

Knowledge of communication software (Zoom, Microsoft Teams, Intercall, etc)

Exceptional organizational and time-management skills.

Prioritize and manage conflicting appointments effectively.

Proven experience as an executive assistant or in a similar role.

Strong written and verbal communication skills.

High degree of professionalism and interpersonal skills.

Bachelor's degree or equivalent experience preferred.

Exceptional prioritization, organizational, project management, and problem-solving skills with the ability to multi-task in an efficient manner

Manage details of CEO’s personal life including appointment scheduling, travel,, home management, and other various requests

Assist with planning events and organizing into detailed itineraries using project management tools

Format documents, put together spreadsheets, and assist with contract management

Must be obsessively detail oriented, great with time management, and a master multi-tasker

Manage and track CEO’s professional and personal contact network

Strong attention to detail and time management skills

Handling tasks to prepare, process, and manage departmental invoices, accruals, and T&E expenses in a timely manner

At least 3 years of experience from a large Financial services firm

Ability to manage and update multiple schedules

Strong capabilities in Microsoft Outlook and Concur

Booking client and internal meetings, organizing meeting materials, taking notes

Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.

Manage communications between CEO and brand partners where necessary, taking initial phone calls, doing reach out and scheduling correspondence.

Taking initiative and anticipating needs before they’re even communicated.

Having a strong attention to detail, so that your CEO doesn’t need to QA or ask for more information.

You provide gatekeeping duties in regards to taking initial screening phone calls or meetings when necessary.

Conduct ad-hoc research when necessary and present findings in a clear format. Keep this research tidy in organized files.

2-3 years of personal or executive experience

1-2 years of experience within an office, gallery, auction house, or museum setting

Excellent verbal and written communication skills required

Must be highly organized, detail-oriented and have excellent proofreading skills, able to prioritize tasks as needed

A can-do attitude with energy and a positive approach is required. Excellent planning and logistics skills.

Strong computer skills (Word, Excel, PowerPoint) required

Manage, prioritize, and flag email inbox.

Minimum 5-10+ years of applicable experience supporting a Founder and/or CEO/Owner of a top/well-known hedge fund (required).

Ability to strategically manage the Executive’s email inbox.

Strong MS Office Suite skills.

If you meet the required qualifications and are interested in this role, please apply today.

Provide high-level executive business and personal administrative support to the Founder & CIO.

Assisting with expense management and special projects

7-10 years of EA/PA experience supporting a busy, high-level executive

Daily responsibilities will consist of:

Taking ownership of business and personal calendars, handling complex scheduling across global time zones

Managing all meeting logistics (preparing agendas/presentations, distributing materials accordingly, taking notes, following up on action items, etc.)

Coordinating extensive domestic and international travel, including private arrangements