Executive Assistant To Chief Executive Officer

The Woodlands, TX: Work 9 hours days and have every Friday afternoon off. Excellent benefits. True family and work life balance environment!

Oil and gas executive is seeking a professional, articulate, and polished executive assistant.

We are seeking an experienced and detail-oriented Executive Assistant to provide comprehensive support to our Chief Executive Officer (CEO). The successful candidate will play a pivotal role in coordinating executive activities and managing day-to-day operations. As the Executive Assistant to the CEO, you will be responsible for ensuring smooth and efficient functioning of the executive office and maintaining utmost confidentiality of sensitive information. This position requires a self-starter who can manage multiple tasks, anticipate the needs of the CEO, and provide exceptional administrative assistance.

Responsibilities:

• Manage and maintain multiple active calendars to ensure efficient scheduling and time management for the CEO.
• Work independently and as part of a team on special projects, including planning and coordinating presentations and direct mailings.
• Schedule and coordinate domestic travel for the CEO, including creating itineraries.
• Uphold the utmost discretion and confidentiality of all data and information transpired within the executive office.
• Assisting with personal tasks and errands for the executive when required.
• Being proactive in identifying potential issues and finding solutions to challenges that may arise in the executive's day-to-day activities.
• Greet visitors and determine appropriate access to specific individuals.
• Coordinate both onsite and offsite meetings, including arranging transportation, selecting suitable locations, and communicating with attendees, which may include employees and external clients.
• Provide critical executive-level support by creating and editing presentations, spreadsheets, and other documents.
• Building and maintaining positive working relationships with internal and external stakeholders, including clients, partners, and board members.

Qualifications:

Basic:

• Excellent written communication skills.
• High attention to detail and accuracy.
• Experience using OneNote.
• Self-starter with the ability to work with minimal supervision.
• Proficiency in MS Office suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Highly organized with the ability to manage multiple projects in a fast-paced organization with shifting priorities.
• Minimum 5 years' experience supporting C-level executives.
• Proactive and assertive, capable of taking initiative when necessary.

Additional Information: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.