Executive Assistant To Partner Jobs

Office Management: Oversee general office operations, including facilities management, vendor relationships, and procurement.

Audit Management: Coordinate and manage internal and external audits for the fund, ensuring timely completion and resolution of audit findings.

Investor Relations: Manage proactive communications with LPs, friends of the fund, and portfolio company relationships.

5+ years of experience in an operations or similar role.

At least 2 years of experience working in the startup and/or funding (e.g. venture capital) world.

Must be regularly willing to come to the office Monday - Thursday (Fridays are remote).

Schedule Management Manage the Managing Partner's schedule, coordinating meetings, conference calls, and other appointments.

Project Management Assist with project management tasks, including coordinating resources, tracking progress, and ensuring deadlines are met.

Proficient in Microsoft Office Suite and project management software.

Communication Manage correspondence on behalf of the Managing Partner, including emails, phone calls, and written communications.

Administrative Tasks Perform various administrative tasks, including filing, data entry, and managing expenses.

Bachelor's degree or equivalent experience.

Strong attention to detail and time management skills

Handling tasks to prepare, process, and manage departmental invoices, accruals, and T&E expenses in a timely manner

At least 3 years of experience from a large Financial services firm

Ability to manage and update multiple schedules

Strong capabilities in Microsoft Outlook and Concur

Booking client and internal meetings, organizing meeting materials, taking notes

● Seamlessly manage email coordination, heavy multi-time zone calendaring, international & domestic travel, and expense reporting

● Project manage deal and strategy team initiatives through self-motivation, clear communication, and complete follow through

● Experience supporting c-suite executives or venture partners

● Experience with high growth startups, venture firms, or fast paced industries

● Incredibly polished written and verbal communication skills

● Exceptional organizational and time leadership skills, with strong attention to detail

Strong calendar management and prioritization skills.

Provide overall data management to executives. Inclusive of:

Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf

8+ years of high level experience supporting multiple senior level executives.

Proactive, positive and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence.

Resilient, with ability to manage multiple projects and deliver quality work to deadlines.

Responsible for key administrative responsibilities and projects.

Strong organizational skills and attention to detail

Excellent verbal and written communication skills

Ideally one year of experience in an administrative role, hospitality or client service

Working knowledge of MS Suite and Google Suite

Assisting with recruitment and events.

Strong calendar management and prioritization skills.

Provide overall data management to executives. Inclusive of:

5+ years of high level experience supporting multiple senior level executives within venture capital, tech, or similar industries.

Proactive, positive and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence.

Resilient, with ability to manage multiple projects and deliver quality work to deadlines.

You are comfortable working in a remote environment and working independently across various timezones.

Calendar management and meeting preparation

Manage travel and expense reports

3+ years administrative experience supporting HR

Excellent written and verbal communication skills

Create and update presentations for a variety of internal and external audiences

Coordinate and take ownership of special projects as assigned.

Proactively handle the CEO's calendar, arranging meetings, conferences, and events, ensuring optimal time management and coordination.

Familiarity with travel booking and expense management tools is a plus.

Proven experience as an Executive Assistant supporting high-level executives.

Strong organizational and multitasking skills, with exceptional attention to detail.

Excellent communication and interpersonal abilities, with a professional demeanor.

Act as the primary point of contact for the CEO, managing and prioritizing all communications, appointments, and scheduling.

- Extensive calendar management and meeting coordination

- 3+ years of prior EA to CEO/Founder experience preferably within the entertainment or finance industries

- Excellent communication skills, both written and verbal

- Must be extremely tech-savvy and have prior experience working with different softwares including Concur, etc.

Up to $140k DOE, excellent benefits including 401k matching

Executive Assistant to Founder and Managing Partner - hybrid role!

·Seamlessly manage email coordination, heavy multi-time zone calendaring, international & domestic travel, and expense reporting

Project manage deal team initiatives through self-motivation, clear communication, and

Deep experience supporting c-suite executives or venture partners

Experience with high growth startups or early stage venture firms

Incredibly polished written and verbal communication skills

Exceptional organizational and time leadership skills, with strong attention to detail

3-5 years of Executive Assistant Experience at a fast-paced firm. Prior experience supporting multiple executives is preferred.

Proficiency in PowerPoint, Word, and Excel with intermediate level abilities to produce complex reports and Keynote/PowerPoint presentations.

Great sense of humor, authentic and personable, team player with independent producer abilities

Ability to work collaboratively and manage multiple projects simultaneously

Entrepreneurial spirit, a natural curiosity about investments, tech, and finance and an unwavering commitment to innovation and progress

Maintain open communication with all teams, making sure the Founder is well-informed of all company happenings and critical briefings.

Detail oriented with strong organizational and time management skills and excited about working in a fast-paced environment

Manage daily schedules for Co-CEOs

Manage all travel coordination for Co-CEOs

Manage the Executive Transportation account

Manage the Executive Breakfast account

Prior experience as a senior level Executive Assistant

-Mature and strong inter-personal skills; able to interact professionally with peers and senior level management

Salary is commensurate with experience $100-150k range plus overtime, discretionary bonus, fully paid benefits and 401k match.

-Heavy scheduling & calendar management (mostly internal meetings)

-Excellent written and verbal communication skills – a succinct and direct, yet warm communicator

-Longevity on the resume is important – not a lot of short stints

-Degree required with strong academic record

Experience supporting senior leadership with calendar management and travel itinerary.

Manage and maintain day-to-day calendar, travel, and itineraries.

Manage all Post-Sale services for clients including sending invoices, tracking payments, and general follow up.

Detail oriented with experience in managing upwards.

Strong Multi-tasking skills with the ability to prioritize and anticipate needs.

Strong written and verbal communication skills with the ability to work cross departmentally.

Manage the Partner's sales and facilitate with client relationships while formulating, sending out, and monitoring all sales offers.

Create checklists, manage loan documentation, assist in the development of publications, and writing artist statements.

Manage guest lists for exhibitions, dinners, events while supporting the Partner during openings.

At least 2 years related experience in supporting senior staff members in an arts related company, preferably a contemporary art gallery

Strong written and verbal communication skills.

David Zwirner seeks a full-time Sales Assistant to work alongside one of the gallery's Partners.

Oversee heavy calendar management, address conflicting appointments, and confirm meetings

xact compensation will vary based on skills, experience, and expertise)

5+ years of executive support experience

Must have experience working in financial services and/or banking

Strong written, grammatical, and oral communication skills

Stellar organizational skills and ability to oversee multiple moving pieces

Complex calendar and schedule management

The base salary for this position will be between $85,000 to $115,000 depending on your experience, skillset, and geographic location.

Manage and prepare for calls, team meetings, and external meetings

Exceptional judgment, poise, and communication skills

Experience working with executives in a fast-paced environment

5+ years of recent, full-time executive support experience, reporting to one or more executives

Exceptional organizational and time management skills, with the ability to handle multiple tasks and deadlines simultaneously.

Provide comprehensive administrative support to the C-Suite executives, including calendar management, travel arrangements, expense reporting, and meeting coordination.

Excellent written and verbal communication skills, including strong editing and proofreading abilities.

Proactively manage executive schedules, prioritize appointments, and ensure timely attendance at meetings and events.

4+ years of Executive Assistant experience supporting C-Suite executives is required.

Strong interpersonal skills and the ability to interact professionally with individuals at all levels of the organization.