Assistant To Executive Producers Jobs

Strong attention to detail and time management skills

Handling tasks to prepare, process, and manage departmental invoices, accruals, and T&E expenses in a timely manner

At least 3 years of experience from a large Financial services firm

Ability to manage and update multiple schedules

Strong capabilities in Microsoft Outlook and Concur

Booking client and internal meetings, organizing meeting materials, taking notes

Minimum 1 year of finance, development or current assistant experience

Experience with finance and excel modeling is strongly encouraged

Bachelor’s Degree or equivalent experience

Agency experience preferred, but not required

Exemplary interpersonal skills including a professional in-person and virtual presence

Responsible for proactively managing and coordinating daily schedule, phone calls, contacts, travel arrangements, internal and external meetings

Calendar management and meeting preparation

Manage travel and expense reports

3+ years administrative experience supporting HR

Excellent written and verbal communication skills

Create and update presentations for a variety of internal and external audiences

Coordinate and take ownership of special projects as assigned.

Proactively handle the CEO's calendar, arranging meetings, conferences, and events, ensuring optimal time management and coordination.

Familiarity with travel booking and expense management tools is a plus.

Proven experience as an Executive Assistant supporting high-level executives.

Strong organizational and multitasking skills, with exceptional attention to detail.

Excellent communication and interpersonal abilities, with a professional demeanor.

Act as the primary point of contact for the CEO, managing and prioritizing all communications, appointments, and scheduling.

Detail oriented with strong organizational and time management skills and excited about working in a fast-paced environment

Manage daily schedules for Co-CEOs

Manage all travel coordination for Co-CEOs

Manage the Executive Transportation account

Manage the Executive Breakfast account

Prior experience as a senior level Executive Assistant

Manage incoming communications and edit documents.

Schedule internal meetings and coordinate with remote and on-site staff.

Fully remote, must be flexible to Eastern Standard Time working hours.

Experienced. You have supported an executive or high level leadership previously.

To apply, please send a resume to [email protected].

Assist with managing calendars, planning business meetings and special events, and coordinating travel logistics.

Heavy/high-volume calendar management and scheduling

Verifiable experience with fast-paced work environments in an entertainment agency, or supporting a High-Profile principal

Experience rolling calls and working with clients

True gatekeeper skillset (for internal and external parties for the Executive)

Ability to interface with clients and vendors representing the company in a positive and professional manner.

Highly proficient in Google Workspace and Microsoft Office: Outlook, Excel, Word, PowerPoint.

Exceptional organizational and time management skills, with the ability to handle multiple tasks and deadlines simultaneously.

Provide comprehensive administrative support to the C-Suite executives, including calendar management, travel arrangements, expense reporting, and meeting coordination.

Excellent written and verbal communication skills, including strong editing and proofreading abilities.

Proactively manage executive schedules, prioritize appointments, and ensure timely attendance at meetings and events.

4+ years of Executive Assistant experience supporting C-Suite executives is required.

Strong interpersonal skills and the ability to interact professionally with individuals at all levels of the organization.

•Heavy PowerPoint responsibilities, creating presentations to be presented to clients and other Executives from start to finish.

•Plan, coordinate, organize client meetings and manage communication between clients on SVP's behalf

• Bachelor's Degree • A minimum of 7 years’ experience supporting C level Executives

Handle phones, calendar and contact management.

Minimum 1 year of professional working experience preferably in an administrative function

Bachelor’s degree or equivalent work experience

Excellent writing, editing, grammatical, organizational and research skills

Prior television production environment experience

Liaison between Executive Producers and production staff regarding meetings, updates, and staffing.