Executive Assistant - Trust & Estates

Prominent law firm in Washington DC is hiring a legal executive assistant to work in the trust & estates practice.

We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:

• Greeting visitors and deciding if they should be able to meet with executives.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Accurately recording minutes from meetings.
• Filing and retrieving corporate records, documents, and reports.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Making travel arrangements for executives.
• Provide general administrative support.
• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Helping prepare for meetings.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Handling basic bookkeeping tasks.

Executive Assistant Requirements:

• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Ability to organize a daily workload by priorities.
• Proven experience as an executive assistant or other relevant administrative support experience.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• In-depth understanding of entire MS Office suite.
• High school diploma.

Full benefits with a hybrid schedule.