Compensation Specialist / Executive Assistant

We are looking for a new talented Compensation Specialist to join the Studio Compensation Team! In addition to supporting the administrative needs of the VP, Compensation, the incumbent will be primarily responsible for analyzing and interpreting personal services agreements to ensure accurate and timely execution of salary actions, options, and expiration notifications.

The incumbent will partner closely with the Compensation Team, HR Business Partners, Legal, and HR Specialist supporting day-to-day total rewards-related needs including but not limited to the following:

• Administration of all contract and executive agreements
• Tracking and administration of off-cycle merit increases for contract employees
• Alert relevant parties in advance of expiration to facilitate extensions and/or renewals
• Develop and manage reporting of all Studio contracts and deals
• Manage contract workflow including the deal calendar
• Maintain contract management tools and databases
• Draft deal memos related to agreements and submit to Legal
• Contract Administration
• Review and verify accuracy of the contracts and deal terms before distribution and execution

• Administration of Studio One Data for Key Executives
• Publish reports to various secure platforms for access by key stakeholders
• Reporting

• Provide administrative support to the Vice President by executing a wide variety of tasks including calendar management, business travel, expense reports, etc.
• Executive Support

• Assist the compensation team with the integrated planning process as needed
• Administration of stationary ordering for the Studio
• Assist with the on-boarding of new hires
• Manage access to our secured work-area
• Organize and manage compensation meetings through agenda creation, document management and post-call action items
• Submission of off-cycle bonus (and other) payments as needed
• Coordinate survey meeting hosting when applicable
• Department Support
• Perform scheduled and ad-hoc reporting from multiple systems/databases including SAP, Workday, and internal databases
• Assist the compensation team on new and innovative projects and initiatives
• Serve as casual buyer for the Compensation team
• Manage vendor invoices
• Organize team meetings and off-site events

Additional requirements include:

• Ability to appropriately prioritize responsibilities in a fast-paced environment with a strong focus on attention to detail, meeting deadlines, and excellent communication skills.
• Strong analytical skills, demonstrated ability to manage high volumes of data with great attention to detail, and the ability to understand and commit to upholding high levels of confidentiality, sensitivity, and accuracy
• Must be flexible with changing priorities and must be a quick learner
• Ability to assume responsibility and function effectively in a team environment or independently with minimal supervision at times and able to work exceptionally well with executives and internal partners at all levels
• 3 years working in Compensation, Administration, Payroll, HRIS, Finance, or Legal is preferred
• Familiarity with SAP/WORKDAY (or similar HRIS platforms) is preferred
• Flexible, self-motivated team player with a willingness to support other team members as needed.
• Individual must be skilled with Microsoft Excel, PowerPoint, Microsoft Word, and general usage skills for database programs

The hiring range for this position in Burbank, CA is $52,398 to $70,290 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

The hiring range for this position in Burbank, CA is $52,398 to $70,290 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.